144387809 Sap Controlling Sap Fico

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Controlling (CO)

Controlling is used for internal reportingControlling Area is the highest hierarchy.

Areas to be covered:

1. Cost element Accounting2. Cost centre accounting3. Internal orders4. Profit centre accounting5. Product costing6. Profitability analysis

1. Cost element Accounting: To update controlling records you have to create cost

elementsCost elements are:

a. Primary cost elements b. Secondary cost elements

2. Cost centre Accounts: To view department wise cost

3. Internal orders: To view costs for a specific tasks

4. Profit Centre Accounting: To view profitability, product wise, product group wise(or) location wise if business area is not activated in FI

5. Product Costing: valuation of inventories like finished goods and work in process.

6. Profitability analysis: To view profitability for number of parameters at a time likeCustomer wise, product wise, sales organization wise, plant wise, sale order wise

This is called data cubeIt is a reporting tool

Basic settings for controlling:

FI organization structure Co. organization structure

Company Controlling↓

Company code↓

Business Areas Cost centre

1



Scenario – 1

Company↓

Company code = Controlling Area↓ ↓Business Area Cost Centre

Controlling area at company code level, cost element is assigned to BusinessArea.

Scenario – 2

Company = Controlling area↓

Company code↓Business Area Cost Centre

(Controlling area at company level)

Scenario (2) is more flexible, because in this scenario when we want to view number of cost centers data for different company codes, we have to go for 2nd scenario.

Also we want view No. of cost centers data for a particular company code we getin 2nd scenario by creating cost center group.

Maintain controlling area:

Path: SPRO Controlling General controlling OrganizationMaintaincontrolling area

Double click on maintain controlling area (T. Code OKKP)

Select new entries button

Controlling area:

1st

scenario: company code: AML2nd scenario: Any no. (Or) name (Max 4)

Give controlling area: AML

Name: Controlling area for AML

Company code Controlling Area: select controlling area same as company code

2



Currency type: select 10 (company code currency)

Once we select 10, your currency field, chart of accounts field, fiscal year variant fieldupdated automatically

Cost centre standard hierarchy: AMLHIER (AML Hierarchy)

Select save button (or) (ctrl + s)

Select ‘yes’ button for the message, system to create as a standard hierarchy

Select create request button

Short description: Co. Customization for AML

Press enter Press enter once again to saving the request

Double click on Activate components/control indicators folder


Fiscal year: 2006

For the field cost centre: select component active

Select activate type check box

Order management: select component active

Select profit center check box

Select save button (or) (ctrl + s)Ignore the message, press enter

Double click on assignment of company codes folder


Select the company code: AML


3



Maintain Number ranges for controlling documents

Same path: (T. Code KANK)

1. Co. documents through posting from FI document: Controlling through posting of accounts in FI Module i.e. called COIN

In FI you have to give the details like↓SA Co: Automatically generated number range intervals↓‘O’↓

1 – 100000

2. Report Co. line items (RKU3)

Posting through FI document

Ex: Wages Dr Dept A 100000Wages Dr Dept B 200000 (COIN)

Wages Dr Dept C 300000To Bank 600000

2) Wages A/C Dr 600000To Bank 600000

At the time of posting which department we are posting is don’t know

After Posting (repost to CO items) (RKU3)

We transfer 600000 to various cost centers (or) dept.

600000: 1) Dept A 1000002) Dept B 2000003) Dept C 300000

(Transfer line item wise/document wise)Here 1 FI document and 2 CO. documents are generated

3. Repost costs (RKU1): Incase split the department (or) wrong cost centre postings.Example: Dept A Dept Z

Salaries

April 100000

20000May 200000 50000 (Repost to cost line items)June 200000July 200000August 100000

Wages: 200000------------

Total 1000000

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Here 200000 Salaries & Wages belongs to dept Z & 800000 belongs to dept A

How we shown the total transaction amount transferred to department wise

Here NO FI documents

Only Co. documentDept A Dept B

Salaries A/C

1 100000 200002 200000 50000 (Repost cost line items3 3000004 500005 150000

---------- --------

Total 800000 70000 (Repost Cost)4) Planning Primary Costs (RKP1) (Budgeting)

Maintain Number Ranges for controlling document (same path)

(Transaction Code KANK)

Give the controlling area: AML

Select Maintain group’s button

From the Menu select group Insert

Text: Co. document No. range intervals for AML

From No: 1 to 100000

Enter

Double click on COIN (Co. through postings from FI)

Double click on RKU3 (Repost Co. line items)Double click on RKU1 (Reposts costs)

Double click on RKP1 (Planning Primary cost)Select Co. document no. range intervals for AML check boxFrom the menu select edit Assign element groupSave (or) (ctrl + s)

5



Maintain versions:

(Versions are nothing but budgets)

- Planning for whole year (original Budget) – 0

- Revised Budget – 1- Re revised Budget – 2

Here actual are compared with original/revised (or) re revised budgets

Path: Same Path

Select version ‘0’

Double click on settings for each fiscal year

Give your controlling area: AML

Enter

Once the planning is complete select version locked check box so that no one change planned figuresSave

Cost element Accounting:

To update Co. records we require cost elements

Cost elements are 2 types

1. Primary cost elements2. Secondary cost element

1. Primary cost elements: These are nothing but G/L expenditure/ revenueAccount.

Posting to primary cost elements are possible.

2. Secondary cost elements:

- Other than your G/L Account- Postings are not possible- Support for allocation/settlement in Co.

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Cost element categories:

Primary cost element categories:

1. Primary costs/cost – reducing revenues – used for expenditure account

3. Accrual/deferral per surcharge used for Month end provisions in co

11. Revenues – used for sales and other income accounts

12. Sales deductions – used for expenditure like trade discount/sales conversion etc.

22. External settlement: Allocation from Co to G/L (or) Assets.

Secondary cost element categories:

21. Internal settlement – Allocation from Co to Co31. Order/project results analysis (used for work in process calculation in productcosting)

41. Over head rates used for raw material over head/production overheadcalculation in product costing.

42. Assessment used for allocation of service department cost to productiondepartments.

43. Internal activity allocation (This is used for calculation of activity like machinehour rate/labor rate in product costing.

7



Cost Centre Accounting

This is used to view department wise costs.a) Creation of primary cost element

May created in – FI Area- Co Area- Automatic creation of cost element

b) Creation of field status group making cost center mandatory.c) Assign new field status group in G/L expenditure accounts.d) Creation of cost centerse) Creation of cost centre groupsf) Creation of cost element groupsg) Posting of transaction is FIh) To view cost center wise report

a) Creation of primary cost element at FI Area:

Use the transaction code: FS00

Select your G/L Account No: 400001

Company code: AML

Enter

Select edit cost element button

Give valid from 01.04.2006 to date 31.12.9999

Enter

Cost element category: select 1 (Primary cost/cost reducing revenues)

Save

Creation of primary cost element at Co. area: (T. Code FS00)

Path: Accounting Controlling Cost element accountingMaster data costelement Individual processing create primary (T. Code KA01)

Cost element – 400100Valid from 01.04.2006 to 31.12.9999Enter Co. element category – 1Save

8



Automatic creation of primary cost element

There are 3 steps in this area

1st step make default settings.

SPRO Controlling cost element accounting master data cost element automatic creation of primary and secondary cost elements make default setting(T. Code OKB2)

Chart of Accounts AML

Enter

Accounts from: 400101 to 499999

Save & save in your request

Create batch input session:

SPRO Controlling cost element accountingMaster data Cost element Automatic creation of primary and secondary cost elements make default settingCreate batch input session (T. Code OKB3)

Controlling area: AML

Valid from: 01.04.2006 valid to 31.12.9999

Session name: AML

Batch input user: sap user

Execute (F8)

Execute batch input session:

Path: SPRO Controlling Cost element accountingMaster data cost element Automatic creation of primary and secondary cost element Execute batch input

sessions (T. Code SM35)

Select the session name: AMLSelect process buttonSelect display errors only radio buttonSelect process buttonYou get message processing of batch Input sessions completedSelect exit batch input button (F12)

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To view the cost elements created

Path: Accounting Controlling Cost element accountingMaster data costelement Individual processing Display (T. Code KA03)

Select the drop down button beside cost element

Give the controlling area: AML, enter

Creation of field status group making cost centre mandatory:

Path: (T. Code: OBC4)

Select field status variant: AML

Double click on field status group folder

Double click on G004

Double click on general data

Text make it required entry field

Select next group button

Cost centre make it required entry field

Save (or) (ctrl + s)Save in your request

Assign new field status group G/L expenditure:

Use the transaction code: FS00`G/L account: 400100 (Salaries)

Company code: AML

From menu G/L Account Change

Select create/bank/interest tab

Field status group: G004

Save

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G/L Account: 400300 (Rent A/C)

Company code: AML

From menu G/L Account change



Save

Creation of cost centre:

Path: Accounting Controlling Cost centre accountingMaster data Costcentre Individual processing Create (T. Code KS01)

Cost centre: Dept A

Valid from: 01.04.2006 to 31.12.9999

Enter

Name: Dept A

Depart Cost centre: Department A

Person responsible: A

Cost centre category: 1 (Production)

Hierarchy area: AMLHIER

Business area: AMH

Currency: INR

Save (or) (Ctrl + s)

Ignore the warning message, press enter

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Cost centre: Dept B

Valid from: 01.04.2006 to 31.12.9999

Reference cost centre: Dept A


Enter

Name: Department B

Description: Cost centre department B

Basic data

Person responsible: BSave (or) (ctrl + s)


Cost centre: Dept C

Valid from: 01.04.2006 to 31.12.9999



Enter

Name: Department C

Description: Cost centre department C

Basic data

Person responsible: C

Save (or) (ctrl +s)


12



Creation of Cost centre group:

Path: Accounting controlling Cost centre AccountingMaster data Costcentre group Create (T. Code KSH1)

Cost centre group: AMLProdu

Enter

AMLProdu – Production department for Co. area AML

Select insert cost centre button (Shift + F4)

Give the cost centre: Dept A, Dept B

Save

Creation of cost element group:

Path: Accounting controlling Cost centre accountingMaster data Costelement group Create (T. Code KAH1)

Cost element group: AMLADMIN

Enter

AMLADMIN – Administration expenses for AML

Select insert cost element button (Shift + F4)

400300 to 400399

Enter & save

13



Posting of transaction in FI

T. Code: F – 02

Document date: 23.10.2006

Type: SA

Company code: AML

Posting: 40

Account no: 400100 (Salaries)

Enter

Amount: 200000Cost centre: Dept A

Text: Salary payment

Posting: 40 (one more debit)

Account No: 400300 (Rent account)

Enter

Amount: 50000

Cost centre: Dept A

Text: Rent payment

Posting key: 50

Account No: 200101 (IDBI Current Account)

Enter

Amount: ‘*’

Business area: AMHText: Expenditure for October

Document Simulate and save

14



To view cost centre wise report:

Path: Accounting Controlling Cost centre accounting Information system report for cost centre accounting line items cost centers actual line items (KSB1).

Cost centre: select dept A

Execute

Keep the cursor on first line item

Select doc. Button (Shift + F2)

Select back arrow

Select change layout button (Ctrl + F8)

Select ref doc. No. under column set

Select value in reporting currency under columns.

Select left arrow (or) show selected field button

Select reference document number under column set

Select document number under columns

Select left arrow (or) show selected fields’ buttonSelect business transaction under column set

Select reference document number under column

Select left arrow (or) show selected fields button

Enter

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Cost centre: dept A

Execute (F8)

To view cost element wise totals

Select cost element column

Select sub total button (Ctrl + Shift + F6)

Repost cost: (RK01)

Split department/wrong postings to cost centre Transfer amount wise/cost element wise No FI document only Co. document

25000 dept C No FI document10000 Dept C Only Co document

Repost cost:

Path: Accounting Controlling Cost centre accounting Actual postings Manual re postings of costs (T. Code: KB11N)

Ccts (old) – Dept A

Cost element: 400100 (Salaries)

Amount: 25000

Ccts (New): Dept C

Ccts (old): Dept A

Cost element: 400300 (Rent)

Amount: 10000

Ccts (new): Dept C

Save

17



Planning cost centre wise:

Path: Accounting controlling cost centre accounting planning cost andactivity inputs change (T. Code KP06)

Version: 0

From period: 1

To period: 12

Fiscal year: 2006

Cost center group: AMLHIER

Select next page (or) page down button

Cost element: 400000 to 499999

Select form based radio button

Free centers to choose costelement from drop downmenu and plan

Form based enter cost element listis available on screen plan againstcost element

Select over view screen button (F5)

Cost element: 400100

Enter plan fixed cost: 600000

Distribution key: ‘0’ (Equal distribution)

Select cost element: 400100

From menu go to period screen F6

Select back arrow

For cost element: 400300Plan fixed cost: 540000Distribution key: 1To plan for department: BSelect combination button (Ctrl + F12)To go to department: ASelect previous combination button (Ctrl + F1)Select save button (or) (ctrl + s)

18



To view various reports cost centre wise accounting

Path: controlling cost centre accounting information system reports for costcentre accounting plan/actual comparison cost centre actual/plan/variance (T. Code

S _ ALR _ 87013611)


Fiscal year: 2006

From period: 7

To period: 7

Plan version: 0

Cost centre (or) values – Dept A

Execute

To go to transactional level

Keep the cursor on salaries A/C and costs

Select call up report button (F7)

Double click on cost centre actual line items

Keep the cursor on first line item

Select document button

How to set up controlling area

Path: Accounting Controlling Cost centre accounting environment setcontrolling area (T. Code OKKS)


Period lock:

Path: Accounting Controlling Cost centre accounting environment periodlock change (T. Code OKP1)

Controlling area: AML1

Fiscal year: 2006

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Selected button (FS) FI CO

a) Transactioneffect FI and CO (COIN) √ √

b) TransactionAffect only Co (RKU1/RKU3) No √

c) Transactioneffect only FI balance sheet √ No

Keep the cursor on 01

Select lock period button (F5)

Save

20



Reconciliation Ledger

Reconciliation used whenWhen number of company codes having one controlling area 2nd scenario It generates documents only in FI It can be run at controlling area

If salaries paid and posted FI at (F – 02)

Salaries A/C

100000

Out of 100000/- salaries 20000 belongs to company code ASL (Dept x) balance80000/- belongs to company code AML

If we use the reconciliation account at cost centre level and the 20000/- is transferred to

company code ASL (Dept x) it passes the entry in Financial automatically

HereReports at No FI records

Co. area

In AML Books

ASL Dr 20000To Salaries A/C 20000

In ASL Books

Salaries A/C Dr 20000To AML A/C 20000

AML controlling area

Company codeAML Company code

ASL

Dept a Dept B Dept C Dept X Dept Y Dept Z

21



Customization at finance:

Copy company code AML customization including accounting to

Path: SPRO enterprises structure definition financial accounting edit, copy,

delete, check company code

Double click on copy, delete, check company code (T. Code EC01)

From the menu select organization object copy organization object

From company code: AML

To company code: ASL

Enter

Select ‘yes’ for the message (For copy the G/L Accounts)

Select ‘No’ button to allocate a different local currency

Ignore the message press enter


Short description, customization for Aravind Steels limited

Press enter Enter once again to saving the request

Go on press enter till you got the message company code AML copied to ASL with out75 number range objects.

Ignore the message press enter

Select back arrow

Double click on edit company code dataSelect position buttonGive the company code: ASLEnter Select company code: ASLSelect details buttonChange the company name to: Aravind Steels limitedSave & Save in your request

22



Assign company code to company

Path: SPRO enterprises structure Assignment Financial Accounting AssignCompany code to company

For company code: ASL

Assign company AVG then select

Save button (or) (ctrl + s)

Save in your request

Document type ‘SA’ should allow inter company posting

Use the transaction code: ‘OBA7’

Select position buttonDocument type: SA

Enter

Select the document type: SA

Select details button

Select inter company posting check box

Save

Creation of 2 G/L Accounts

AML Books ASL Books

a) FI/CO reconciliation A/C400150 A/C (Expenses A/Cwith out cost element)

b) ASL A/C 0 200160

a) FI/CO reconciliation Accounts( 400150)

b) AML A/C No: 200161

23



Use the transaction code:FS00

Give the G/L account No: 400150

Company code: AML

Select with template button

Give the G/L account: 400100 (salaries account)

Company code: AML

Enter

Change short & long text: FI/CO reconciliation account

Select create/bank/interest tabField status group: select ICCF (Co FI reconciliation posting)

Save

Give the G/L Account NO: 400150

Company code: ASL



Company code: AML

Enter & save

G/L Account No: 200160

Company code: AML

Select with template buttonGive the G/L account No: 200120 (Inventory raw material)

Company code: AML

Enter

24



Change short & long text to: Aravind steels limited



Save


Company code: ASL


Give the G/L Account No: 200160

Company code: AMLEnter

Change the short text & long text to: Aravind mills limited

Save

Prepare cross company code transactions

SPRO financial accounting general ledger accounting business transaction

prepare cross company code transactionsFI Customization (T. Code OBYA)

Give the company code 1: AMLCompany code 2: ASL

Enter

Posted in AML

Cleared against ASL

Debit posting key: 40

Account debit: 200160

Credit posting key: 50

Account credit: 200160

25



Company code: 2

Posted in: ASL

Cleared against: AML

Debit posting key: 40

Account debit: 200161

Credit posting key: 50

Account credit: 200161

Save (or) (ctrl + s)

Save in your requestCo. Customization:

Assign company code ASL to controlling area AML:

Use the transaction code: OKKP

Select controlling area: AML


Company code to controlling area select cross company code cost accounting

Document type: SA

Save


Double click on assignment of company codes folder:

Select company code: AMLSelect copy as button

Change the company code to: ASL

Enter & save

26



Define adjustment accounts for reconciliation posting:

Path: SPRO controlling cost element accounting reconciliation ledger defineadjustment accounts for reconciliation postings

Double click define accounts for automatic postings

From the menu select extras select controlling area

Give your controlling area: AML

Enter

Select change account determination button

Save

Give the account No: 400150 (FI/CO reconciliation account)

Save & save in your request

Specify document no. range for reconciliation posting:

Same path: (T. code: OK13)


Select change intervals buttonSelect interval button

Give the No. range: 01


Enter & save

Creation of cost centre (path: KS01)

Give the cost centre: Dept X

Valid from: 01.04.2006 to31.12.9999

Reference cost centre: dept A


27



Enter

Change the name to dept X

Description, cost centre dept XPerson responsible: X

Company code: change to ASL


Ignore the message, press enter

Posting of salaries in company code AML (F -02)


Type: SA Company code: AML

Posting key: 40 Account No: 400100 (Salaries)

Enter

Amount: 100000

Cost centre: Dept A

Text: salary payment

Posting key: 50

Account No: 200105 (SBI current account)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document Simulate & save

28



Go and see the G/L account: (FS10N)

Give the G/L account No: 400100 (Salaries)

Company code: AML

Fiscal year: 2006

Execute

Select back arrow

Give the company code: ASL

Execute

Go and see the cost centre report (KSB1)

Cost centre: Dept A to Dept C

Execute

Select back arrow

Give the cost centre: Dept x

Execute

Reposts costs: (KB11N)

Give the cost centre old: (Dept A)

Cost element: 400100 (Salaries)

Amount: 20000

Cost center new (Dept x)

Save

Go and see the G/L Account: (FS10N)

Give the G/L account No: 400100 (salaries)

Company code: AML

29



Fiscal year: 2006

Execute

Select back arrow

Give the company code: ASL

Execute

Go and see the cost centre report (KSB 1)

Cost centre: Dept A to Dept C

Execute

Select back arrowGive the cost centre: Dept x

Execute

Reconciliation ledger run:

Path: accounting Controlling Cost element accounting Actual postings Reconciliation with FI (T. code: KALC)

Select controlling area radio buttonGive the controlling area: AML

Period: 8

Fiscal year: 2006

Deselect test run check box

Execute

Select reference document No: 1

Select back arrow

Select reference document No: 2

30



Cross company code postings in FI

If outstanding expenses paid by ASL on behalf of AML – Entries

In AML - Outstanding expenses A/C Dr To ASL

In ASL Books - AML Dr To Bank

Use the transaction code: (F-02)

Give the document date: 01.11.2006

Type: SA

Company code: ASL

Posting key: 50

Account No: 200105 (SBI Current Account)

Enter

Give the amount: 5000

Business area: AMH

Text: Out standing expenses payment on behalf of AML

Posting key: 40

Account No: 100500 (Outstanding expenses)

New company code: AML

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document Simulates & Save (or) (ctrl + s)

31



Double click on 3rd line item

Give the business area: AMH

Text: ‘+’

Select next item button

Business area: AMH

Text: ‘+’


Select continue button

Accrual orders: (Inputed cost calculations)

- This is used for month and provisions in Co- It generates only document in CO- Cost element category – 03 – Accrual/deferred per surcharge- For irregular expenditure we use this accrual ordersIf the provision made only in year end in FI records.For the last month the cost of the product is high. Hence provision is made in Co regards

for every month to reduce the product cost

In this scenario

1st Scenario

30/11/06 Bonus A/C Dr (Dept A)To Outstanding A/C

01/12/06 Outstanding A/C Dr To Bonus A/C

2nd Scenario (open item management)

30/11/06 Bonus A/C Dr (Dept A)To Outstanding A/C

(Make entry every month)

3rd Scenario (Made provision for Bonus (in Co. Records)

Salaries A/C Dr 100000 (Dept A)To 10% Bonus 10000

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If bonus paid year ending

Bonus A/C Dr (Dummy A/C) 120000To Outstanding expenses A/C 120000

Creation of G/L account of bonus fund (FS00)


Company code: AML


Give the G/L account No;: 400100 (Salaries A/C)


Change short text & G/L account long text: Bonus account

Save


Give valid from date: 01.04.2006 to 31.12.9999

Enter

Cost element category: select 3 (Accrual/deferred per surcharge)


Creation of dummy cost centre: (KS01)

Give the cost centre name: Depart W

Valid from 01.04.2006 to 31.12.9999

Give the reference cost centre: Dept A


Enter

33



Change the name to: Dept W

Change the description: Cost cost centre dept W



Maintain overhead structure:

SPRO controlling cost element accounting Accrual calculation percentagemethod maintain overhead structure (T. Code: KSAZ)

Select create overhead structure button (F7)

Overhead structure: AML1

Description: Bonus calculation for AML

Select save button

Give the Row 10: Base: AML 1

Enter

Give the name: Salaries

Select create buttonRow 20: overhead rate: AML2

Enter

Give the name: Bonus

Dependency: select KRS1 (Controlling Area)

Select create button

Give from to: 10 to 10

Credit: AML

Enter


34



Save


Keep the cursor on overhead structure: on AML1Select assignments button


Select: Actual accrual radio button

Select continue button

Valid from: 01 2006 valid to 12 2006

Overhead structure: AML1

Save

Double click on overhead structure on AML

Keep the cursor on actual accrual

From menu select environment Bases

Double click on AML1 (Salaries)Give from cost element: 400100 (Salaries A/C)

Save

Select back arrow


From the menu select environment Overhead rates

Double click on AML2 (Bonus)

Valid from: 01 2006 valid to 12 2006

Actual overhead rate: 10%

Save

35



Select back arrow


From the menu select environment Credits

Double click on AML bonus

Company code: AML

Business area: AMH

Valid to 12 2006


Cost centre: Dept W

Save

Assign Co. number range interval for the process (KAZI)

i.e. Actual cost centre accrual

Use the transaction code: KANK

Give the controlling area: AMLSelect maintain groups button

Double click on KAZI

Select: Co document No. range interval for AML check box

From the menu select edit Assign element group

Save

36



Salaries posting in cost centre in dept B (F – 02)


Type: SA

Company code: AML

Posting key: 40

Account No: 400100(Salaries A/C)

Enter


Cost centre: Dept BText: salaries posting

Posting key: 50

Account No: 200105 (SBI current A/C)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’


Accrual calculation

Accounting controlling cost element accounting Actual postings accrualcalculation (KSA3)

Select cost centre radio button

Give the cost centre: Dept B

Period: 8

Fiscal year: 2006

37



Deselect: test run check box

Select: Details list check box

ExecuteSelect next list level button


Give the cost centre: Dept B

Execute

Select back arrow

Give the cost centre: Dept dummy

Execute

Bonus provision on 31.03.2007 (F -02)

Document date & posting date: 31.03.2007

Type: SA

Company code: AML

Posting key: 40

Account: 400110 (Bonus A/C)

Enter

Ignore the warning messages, press enter

Give the amount: 10000/-

Give the cost centre: dept dummy

Text: Bonus provision

Posting key: 50

Account No: 100500 (Outstanding expenses)

38



Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’


Bonus in the cost centre report (KSB1)

Give the cost centre: Dept Dummy

Posting date: 01.04.2006 to 31.12.2007

ExecutePeriod and closing:

Service cost Production costEnter enter

While posting service cost, we don’t know to which production centre it isapplied. Only month ending transfer cost from one cot centre to other cost centers.

Method: 1: (Here we transfer primary cost as well as secondary cost)

- Receiving cost centre can not track the original cost elements- Co. document No. range intervals RKIU

Method: 2 (Distribution):

- Transfer only primary cost- Receiving cost centre can track the original cost

element- Sender should be only cost centre- Co. document No. range interval – RKIV

Method: 3 (Periodic posting):

- Transfer only primary cost- Receiving cost centre can track original cost element- Sender can be any cost object Cost centre/orders- Co. document No. range intervals RKIB

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Method: 4 (Indirect actual allocation):

- Transfer quantities and values- Co. document member range intervals RKIL

Example:

Service dept: C

Salaries – 100000Wages - 200000Rent - 50000 Dept A: 90% (315000)

---------- Dept B: 10% (35000)350000

Cycle: If allocation of cost elements are in different ways. We have to create No. of segments of No. of cycles.

If service dept: Production Dept

Salaries – 100000 A B

Rent - 20000 75% 25%

Here we have 2 methods:

1. One cycle – No. of segments

XYZ↓ ↓Seg1 Seg2

2nd Method:

XYZ XYZ

↓ ↓Seg1 Seg2

Here to better follow 1st method because of you can make any no. of segments

automatically.In second method we can create up to 10 methods.

Statistically key figures: (S. K. F)

- Statistical figures are used to allocation of costs from one cost centre to other costscenters.

40



Example: No. of employees, sq. meter area etc.- It can be fixed or total- If you select category fixed, the values are common till the year end, if we don’t changein between – No. of employees.

- If we select category of total, the values are to be entered each month Ex: No. of electrical units consumed, no. of telephone calls.- Here it generates co document (Number ranges for the process (RKS – (Actualstatistical key figures)

Assessment:

Cost centre Production ProductionService Dept C Dept A Dept B

(Key Figure)

Salaries (No. of employees)Rent (Percentage basis)

Creation of statistical key figure employee

Path: Accounting Controlling Cost centre accounting master data statisticalkey figures individual processing create (KK01)

Give the statistical key figure: Emp

Enter Give the name: Employee

Statistical figure unit measurement: Select PER (Persons)

Key figure category: select fixed values

Save

Assign Co No. range interval for the process of RKS (Use the Transaction code:

KANK)

Co. Area: AML

Select maintain groups’ buttonDouble click on the process RKS (Enter statistical figures)Select Co. document No. range interval for AML check boxFrom the menu select edit Assign element group

41



Save (or) (ctrl + s)Enter statistical key figures:

Path: Accounting controlling cost centre accounting actual postings statistical key figures enter (KB31N)

Give the receiving cost centre: Dept A

Statistical key figure: Emp (Employee)

Give the total quantity: 75

Cost centre: Dept B

Statistical key figure: Emp

Total quantity: 25

Save

Note: enter the document date & posting date: 06.10.2006

Creation of secondary cost element

Path: Accounting Controlling Cost centre accounting master data costelement individual processing create secondary (T. Code: KA06)

Give the cost element No: 1000000

Valid from: 01.04.2006 to 31.12.9999

Enter

Give the name: Assessment cost element

Description: Assessment cost element

Cost element category: select 42 (Assessment)

Save

42



Creation of assessment cycle

Path: Accounting controlling cost centre accounting period end closing current settings define assessment (S _ALR _ 87005742)

Double click on create actual assessment

The final T. Code is (KSU1)

Cycle: AML1

Start date: 01.04.2006

Enter

Text: Cost allocation using assessment

Select: interactive check box

Purpose of interactive check box:

Example:

Service dept C (Rs. 100000):

It allocated to Product A – 80% - 80000

Prod Dept B – 10% - 10000Service Dept X – 10% - 10000(Here it will become 0 (Zero)

Service Dept X:

200000+ 10000 (From service dept C)

---------210000

It allocated to Prod Dept H - 60% - 126000

Prod Dept I - 20% - 42000Prod Dept C- 20% - 42000

42000/- allocated to service dept c will be again reallocate to various dept. up to it will becomes zero (0)

If you select interactive check box it will allocate the costs up to zeroautomatically.Select save button (or) (ctrl + s)

43



Save in your requestSelect attach segment button:

Give the segment name: segment 1

Name: salary allocationAssessment cost element: select 1000000

Sender rule: selected posted amounts

Share in percentage: 100%

Select actual value origin radio button

Receiver rule: select variable portions

Variable portion type: select actual statistical key figures

Select senders/receivers tab

Sender cost centre: Dept X

Cost element: 400100 (salaries)

Receiver cost centre group: select AML prod

Select receiving tracing factor tab

Statistical key figure: Emp

Select receiver weighing factor tab

Save


Select attach segment button

Segment name: segment 2 (Rent allocation)

Assessment cost element: select 1000000

Sender rule: Posted amount

Sharing percentage: 1001

44



Select origin value radio button

Receiver rule: Fixed percentages

Select senders/receivers tabSender cost centre: Dept C

Cost element: 400300 (Rent)

Receiver cost centre group: AML Prod

Select receiver tracing factor tab

Statistical key figure: Dept A – 40%

Dept B – 60%Save

Save in your request Assign Co number range interval for the process (RKIU) (Use the transaction code

KANK)


Select maintain groups button

Double click on RKIU (Actual overhead assessment)

Select Co. document number range intervals for AML check box




Give the cost centre: Dept C

Give the period: 01.10.2006 to 31.10.2006

Execute

45



Assessment Run:

Path: Accounting Controlling cost centre accounting period end – closing single functions allocations Assessment (KSU5)

Period: 7

Fiscal year: 2006

Deselect: Test run check box

Select the cycle: AML 1

Execute

Select receiver button


Give the cost centre: Dept A

Posting date: 01.10.2006 to 31.10.2006

Execute

Internal orders:

Internal orders are used & decision making purpose

- To view costs for a specific task - Vehicle wise costs/ - Based on petrol expenses & repair

and maintenance- Telephone wise costs/exhibition costs/production order

costs-Orders are of 2 types

1. Real orders

2. Statistical orders1. Real orders: 2. Statistical orders:

- Settlement possible - Not possible- Settlement possible in cost centre, - Only for information/decision making

G/L Account & Asset

- Settlement to cost centre – Internal settlement (With in Co)

46



- Settlement to G/L account – External settlementSTATISTICAL ORDERS:

Example: Telephone orders:

FI posting G/L account no – 100000

Cost centre administration – 100000Order Telephone – 100000

(We did not allocate the total amount to cost centre. Only 100000 is allocated

because one is real and another is statistical)

a) When we post to 2 cost objects only. One object will be real and others will bestatistical.

b) At the time of creation of order, there is a check box for statistical order.

Order Cost centrea) Select statistical order check box Statistical Real

b) Deselect statistical order check box Real Statistical

In the month ending cost centers cost will be apportioned to product.

i. Real Orders:

Vehicle orders: (Allocation from order to cost centre)

Order – RedFI posting – G/L Account

Petrol expensesOrder – Vehicle No: 1234

Settlement: It allocated to Dept A, Dept B & Dept C.

(Allocation may be percentage/ratio/amount basis)

ii. Statistical order (allocation from cost centre to cost centers)

FI posting

G/L account - Cost centre: Administration (Red)- Order vehicle – 1234 statistical- Cost centre admin: Dept A, Dept B & Dept C

(Assessment)

47



1st Scenario (Statistical orders)

Define order type:

SPRO Controlling Internal orders order master data define order types (T.Code: K0T2 _ FUNCAREA)


Order category: 01 (Internal order (Controlling))

Enter

Give the order type: AMLT

Description: Telephone orders for AMLPlanning profile: 000001 (General budget/plan profile)

Object class: Select overhead costs

Select release immediately check box

Save

It gives the message No. range not processed



Select Assign/change intervals button beside No. range intervals

Double click on AMLT

Select Motor pool A – ZZZZZZZZZZZZ (External check box)

From the menu select edit

Assign element groupSave (or) (ctrl + s)

48



Creation of field status group making cost centre and internal order mandatory:

(T. code: OBC4)

Select field status variant (AML)

Double click on field status groups folder

Select G004 cost Accounts

Select copy as button

Change the field status group to G002

Change text to: Cost Accounts (CC & IO) required

CC. cost centre & IO (Internal order)Enter & Save


Select G002 and double click

Double click on additional account assignments

Select CO/PP order: required entry field

Save

Creation of G/L Account – Telephone expenses: (FS00)


Company code: AML


Give the G/L Account No: 400300 (Rent A/C)

Company code: AML

Enter

Change the short text & long text to telephone expenses

49



Select create/bank/interest tabChange the field status group to: G002

Save

Select edit cost element buttonValid from 01.04.2006 to 31.12.9999

Enter

Cost element category: 1

Save

Creation of Internal order:

Path: Accounting Controlling Internal orders master data Special functions order Create (KO01)

Give the order type: AMLT

Enter

Order: TEL 66626246 (Telephone No)

Short text: Telephone No: 66626246

Company code: AML

Business area: AMH

Select control data tab

Select statistical order check box

Save

One more order type: AMLTEnter Give the order: TEL 66626247Company code: AMLBusiness area: AMHSelect control data tabSelect statistical order check box

50



SaveCreation of order group:

Path: Accounting Controlling Internal ordersMaster data Order group create (KOH1)

Give the order group name: AML HYD TEL

Enter

Give the description: Hyderabad Telephones for AML

Select insert order button

Select: TEL 66626246 & TEL 66626247

SavePosting of transaction in FI: (F – 02)


Type: SA

Company code: AML

Posting key: 40

Account No: 400305 (Telephone expenses)

Enter


Select cost centre: Dept A

Give the order No: TEL 66626246

Text telephone expensesPosting key: 50Account No: 200105 (SBI Current Account)Enter Amount: ‘*’Business area: AMHText: ‘+’

51



Document Simulate & SaveTo view order wise report:

Accounting Controlling Internal orders information system Reports for Internal orders line items Orders: Actual time items (KOB1)

Give the order No: TEL 66626246

Execute

Select the line items

Select document button

Planning order wise:

Accounting Controlling Internal orders Planning Cost and activity inputs Change (KPF6)

Give the version: 0

From period: 8

To period: 8

Fiscal year: 2006

Order: TEL 66626246

Cost element: 400305 (Telephone expenses)

Select from based radio button

Select overview screen button

Total plan cost: Enter20000


52



To variance report order wise:

Path: Accounting Controlling Internal orders Information systems Reportsfor internal orders Plan/actual comparisons orders: Actual/plan/variance

(S _ ALR _ 87012993)


Fiscal year: 2006

From period: 8

To period: 8

Plan version: 0

Give the order value: TEL 66626246

Execute

Real orders:

Creation of secondary cost element called settlement cost element (T. Code: KA06)

Give the cost element: 1000001

Valid from: 01.04.2006 to 31.12.9999Enter

Give the name: Settlement cost element

Give the description: settlement cost element

Cost element category: select 21 (Internal Settlement)

Save

53



Creation of field status group making order required

Use the transaction code: OBC4

Select field status variant: AMLDouble click on field status groups button

Select G002 (Cost Account CC & IO required)


Change the field status group to: G010

Change the text: cost accounts IO required

Enter & Save


Select G010 and double click

Double click on additional account assignments

Cost centre: make it optional entry

Save

Creation of G/L Account: Petrol expenses (FS00)


Company code: AML

Select with template buttonGive the G/L Account No: 400300Company code: AMLEnter Change short text & Long text to: Petrol expensesSelect: Create/bank/interest tabField status group: Select G010SaveSelect edit cost element buttonEnter Cost element category: 1

54



SaveMaintain allocation structures:

Path: SPRO Controlling Internal orders Actual postings settlement Maintain allocation structures.


Allocation structure: A5

Text: Co allocation structure for AML

Save, save in your request

Select: A5

Double click on assignments folder Select: New entries button

Give the assignment: AML

Text: Vehicle order settlement

Save

Select: AML

Double click on source folder

From cost element: 400306

Save

Double click on settlement cost elements folder


Receiver new entries buttonReceiver category: Select CTR (Cost centre)

Settlement cost element: Select 1000001

Save

55



Maintain settlement profiles:

Same path

Double click on maintain settlement profilesSelect: New entries button

Give the settlement profile name: AML

Description: settlement profile for AML

Select: To be settled in full radio button


Default object type: CTR (Cost centre)

Select: % settlement check box

Select: equalance No. check box

Select: Amount settlement check box

Under valid receivers

For cost centre: Select settlement required

Max No. of dist trials: 999

Residence time: 12

Save & Save in your request

Maintain number ranges for settlement documents

Same path: (T. Code: SNUM)

Select maintain groups’ button

Double click on AML

Select standard accounting document check box


56



Save (or) (ctrl + s) Define order type: (T. code: KOT2 _ FUNCAREA)


Order category: select 01 (Internal order controlling)Enter

Give the order type: AMLV (Vehicle order type for AML)

Settlement profile: Select AML

Budget profile: 000001 (General budget profile)

Object class: Select over head costs

Select release immediately check box


It gives the message No. range not processed



Select Assign/change intervals button

Double click on AMLV

Select Motor pool A – ZZZZZZZZZZZZ check box



Assign Co. number range interval for the process KOAO (Actual settlement)

Use the T. Code: KANK)

Give the controlling area: AMLSelect maintain groups buttonDouble click on KOAO (Actual settlement)Select Co. document No. range intervals for AML check boxFrom the menu select edit Assign element group

57



SaveCreation of vehicle order: (T. Code KOO1)

Give the order type: AMLV

Enter Give the order: AP9A1234

Short text: Vehicle No: AP9A1234

Give the company code: AML

Business area: AMH


Deselect statistical order check box

Select settlement rule button

Category: Select CTR (Cost centre)

Settlement receiver: Dept A – Percentage: 70%

Category: CTR (Cost centre)

Settlement receiver: Dept B – Percentage: 30%

Save


Posting of transaction in FI (F – 02)


Type: SA

Company code: AML

Posting key: 40

Give the G/L Account No: 400306 (Petrol expenses)

Enter

58




Give the order: AP9A1234

Text: Petrol expensesPosting key: 50

Account No: 200105 (SBI current account)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’

Document Simulate & Save

Settlement of internal order to cost centers:

Path: Accounting Controlling Internal orders period end closing Singlefunctions Settlement Individual processing (K088)

Give the order No: AP9A1234

Settlement period: 8

Fiscal year: 2006


Select check transaction data check box

Execute

Select details list button

59



Budgeting and availability control

SAP given 2 types of Budget

Plan Budget1. Plan period wise 1. Budget for year wise

2. We can plan each elementwise

2. Budget for the whole order

3. Micro level 3. Macro level

4. Called availability control

When you posting actual

1. If the budget cross more than 90% of budgeta. It gives warning message (or) b. It gives warning message and inform to budget lead (or)c. Give error message

Number range interval: 04 (Hot coded) Number range is at client level (Client wise)

Define number range intervals for budgeting

SPRO

Controlling

Internal orders

Budgeting & Availability control

Maintain No. ranges for budgeting (T. Code: OK11)

Select change intervals button

Select intervals button: No: 04

From: 4000000000 to 4999999999

Enter

Define tolerance limits for availability control

Same path



60



Profile: 000001 (General budget profile)

Transaction group: Select ++ (All activity groups)

Action: select 2 (warning with maid to person responsible)

Give the usage: 90%



Specify exempt cost element from availability control

(Exempted cost elements from budget)

Same path:



Give the C/C No: 400100 (Salaries A/C)


Maintain budget manager

Same path:



Order type: AMLV

Object class: Select OCOST (over head)

Give the user ID: SAPUSER



61



Budgeting:

Accounting Controlling Internal orders Budgeting Original budget

Change (KO22)


Select original budget button

Give the budget amount: 200000

Enter

From the menu select extras Availability control Activate

Save

Posting of Transaction in FI (F – 02)


Type: SA

Company code: AML

Posting key: 40Give the A/C No: 400306 (petrol expenses)

Enter



Text: Petrol expenses

Posting key: 50Account No: 200105Enter Amount: ‘*’Business area: AMHText: ‘+’Document Simulate & Save

62



Ignore the message, press enter To view the inbox of the budget head

SAP menu OfficeWork place (T. code SBWP)

Select inbox folder

Double click on the message

It gives the message

Capital work in progress line item settlement CWIP _ M/L

Freight chargesInstallation charges

Define settlement profile

SPRO Financial accounting Asset accounting Transactions Capitalization of assets under construction define/assign settlement profile

Double click on define settlement profile

The transaction code is (OK07)

Select settlement profile A1 (settlement assets under construction)


Select to be settled in full radio button

Allocation stock: A1 Co. allocation structure

Default object type asset type: FXA

Select percentage settlement check box

Select equalance No’s check box

Select amount settlement ‘check box’

Under valued receivers for fixed assets

Select settlement required

Document type: AA

63



Max No. of distribution rules: 999

Residence time: 12

SaveSelect back arrow 2 times

Double click of assign settlement profile to company code

Select for company code: AML assign settlement profile A1

Enter & Save


Creation of capital work in progress (Asset master) (T. Code: AS01)

Give asset class: AML 4000 (Capital work in progress)

Company code: AML

Enter

Description: C. W. P general

Capitalization: 15.06.2006

Select time dependant tab

Business area: AMH

Select depreciation area tab

Dep. Key: 0000

Save

64



Machinery purchase postings: (T. Code (F – 90)

Give document date: 01.08.2006

Posting date: 01.08.2006Type: KR

Company code: AML

Posting key: 31

Vendor No: 8700001

Enter



Business area: AMH

Text: Machinery purchase posting

Posting key: 70

Account No: 500000 – 0

Transaction type: 100

Enter

Remove TDS codes

Enter

Amount: ‘*’

Text: ‘+’


65



Fright payment: (F -02)


Posting date: 10.09.2006Type: SA

Company code: AML

Posting key: 70

Account: 500001 – 0

Transaction type: 100

Enter


Give amount: 25000

Text: Fright payment

Posting key: 50

A/C No: 200105 (SBI Current A/C)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’


66



Creation of machinery asset master (AS01)

Give asset class: AML 2000(Dept A)


Give description: Machine No: 40

Capitalized on: 14.11.2006

Select time depended tab

Business area: AMH

Select description area tab

Give description key: AML1

Useful life: 20 years

Period: 4

Ordinary depreciation start: 17.11.2006

Save

Settlement of capital work in progress to Asset

Path: Accounting Financial accounting Fixed assets Capitalized asset under construction Distribute (T. Code: AIAB)

Give company code: AML

Asset: 500001

Sub no: 0

Execute

From the menu select edit Select Select all

Select enter button

Category select: FXA Asset

67



Settlement receiver: 200004 – 0

Give percentage: 100

Select back arrow

Save

Select settlement button

Give the asset value dated: 17.11.2006

Text: asset settlement


ExecuteGo and see the document FB03

Enter

Profit Centre Accounting

- To view profitability product group wise/product wise/location wise/If business area is not used in FI

1) One location – No. of product groups

Hyderabad

| | |Cement Steels Pharma

In that case you can get profitability.

2) Each location different product group

Hyderabad Bangalore Mumbai↓ ↓ ↓

Cement Steel Pharma

Profitability as well as balance sheet

The advantage of profit centre will be derived through derivation rules.

Example: expenditure – Through cost centers

68



Revenues – Automatic account assignment

In case of balance sheet items through business area

We have to create a dummy profit centre

- Transfer to respective profit centre- We create derivation rules. Future transaction will not

go to dummy profit centre.Set controlling area:

SPRO Controlling Profit centre accounting Basic settings Set Controllingarea

Give controlling area: AML

Enter Maintain controlling area settings:

SPRO Controlling Profit centre accounting Basic settings controlling areasettings maintain controlling area settings (T. code: OKE5)

Standard hierarchy: AML

Select elimination of internal business volume check box

Profit centre local currency type

Select 20 (i.e. controlling area currency)

Select confirm button

Select store transactions currency check box

Save

Creation of dummy profit centre:

Path: SPRO controlling Profit centre accountingMaster data Profit centrecreate dummy profit centre (T. code: KE59)

Double click on create dummy profit centre

Give dummy profit centre: AML dummy

69



Select basic data button

Give the name: AML dummy

Description: Dummy profit centre for AML

Profit centre group: AML

Save

Set control parameters for actual data

Path: SPRO Controlling Profit centre accounting Basic settings controllingarea settings Activate direct postings set control parameters for Actual data(T. Code: 1KEE)


From year: 2006

Select line item check box

Select on line transfer check box

Save

Maintain plan versions

Path: SPRO Controlling Profit centre accounting basic settings controllingarea settings activate direct postings plan versions maintain plan versions

Select version: 0

Double click on settings for profit centre A/C folder


Year: 2006

Select on line transfer check box

Select line item check box

ER (Exchange rate): Type: B (Bank setting)

Select save button

70



Save in your requestDefine number ranges for local documents

Path: SPRO Controlling Profit centre accounting actual postings Basicsetting actual define number ranges for local documents (T. Code GB02)

Select maintain groups button

Select actual document from direct posting with GB01 check box

From the menu select intervals maintain

Give your company code: AML

Enter

Select interval button

Year: 2006


Enter & Save

Select back arrow

Select planned document from direct posting with GB01 check box

From menu select interval maintain

Give your company code: AML

Enter


Year: 2006

From: 100001 to 200000Enter & Save

71



Creation profit centre:

Path: Accounting Controlling Profit centre accountingMaster data profitcentre individual processing create KE51

Give the profit centre: Cement

Select master data button

Analysis period 01.04.2006 to 31.12.9999

Give the name: Cement

Long text: Profit centre cement

Person response: A


Select activate button

Profit centre: STEEL

Select master data button

Name: Steel

Long text: profit centre steel

Person response: B


Select activate button

Assign profit centre in cost centre

Accounting

Controlling

Cost centre accounting

Master data

cost centre

Individual processing change (T. code: KS02)


Enter

Assign the profit centre: Cement

72



Select save button


Cost centre: Dept BEnter

Give profit centre: Steel

Select save button


Creation of revenue element – (FS00)

G/L account No: 300000 (Sales account0

Company code: AML

Enter


Enter

Cost element category: Select 11 (Revenues)

Save

Maintain automatic account assignment of revenue elements

Path: SPRO Controlling Profit centre accountingActual postingsMaintainautomatic assignment of revenue elements (T. Code: OKB9)


Give the company code: AMLCost element: 300000

Account assignment detail

Select business area is mandatorySave, Save in your request

73



Select AML and then double click on detail per business area/select new entries button(1)

Hyderabad

| | |Cement Steel Pharma

300000 – Sales cementHyd Cement

300001 – Sales steelsHyd Steels

300002 – Sales PharmaHyd Pharma

(2) Hyderabad Bangalore Mumbai

↓ ↓ ↓Cement Steel Pharma

300000 – Sales

Hyderabad - cementBangalore – SteelMumbai – Pharma


Give the profit centre: Cement

Give the business area: AMB

Give the profit centre: Steel

Save

Choose additional balance sheet & Profit & Loss A/C

It is applicable only second scenario

Path: Same path

Select choose accounts

Transaction code: 3KEH


74



Account from: 100000 to 299999

Default profit centre: Cement

Save & Save in your requestSelect profit centre detail button

Select create step button

Give the step description: Profit centre derivation for item through Business area

Under define name: GSBER (Business area)

Save

Select maintain rule values button

Select source field interval on/off button

Note down A/C No: 100000 to A/C No: 299999

Business area: AMH

Give the up due profit centre: Cement

From A/C: 100000 to A/c: 299999

Business area: AMB

Profit centre: Steel

Creation of Accounts group

Path: Accounting Controlling Profit centre accountingMaster data Accountgroup Create (T. Code KDH1)

Give the account group: PL itemsEnter Profit & Loss account for AMLSelect insert accounts buttonGive account 300000 – 499999

Save

75



Select back arrow

Next A/C group: BS items

Enter

Give the description: Balance sheet account for AML

Select insert account button

Give the range 100000 to 299999

Save

Planning profit centre wise for P&L items

Path: Accounting

Controlling

Profit centre Accounting

planning

Cost/revenues Change (T. Code 7KE1)

Version: 0

From period: 8 to period: 8

Fiscal year: 2006

Company code: AML

Profit centre: CementAccount group: PL items



For A/C No: 300000(Sales)

Profit centre reporting currency: 500000

For A/C No: 400100 (salaries)

Profit centre reporting currency: 400000

Save

76



Planning for Balance sheet Accounts profit centre wise

Path: Accounting Controlling Profit centre accounting Planning Balancesheets accounts change (T. code: 7KE3)

Version: 0


Fiscal year: 2006

Company code: AML

Profit centre: Cement

A/C group: BS items



For A/C No: 100300 (SBI rupee term loan)

Plan: 100000

For account No: 200105

Plan: 100000

Save

Credit sales posting in FI (F – 22)

Give document date: 20.11.2006

Type: DR

Company code: AMLPosting key: 01

Account No: 6200001

Enter

77




Business area: AMH

Text: Credit sales postings

Posting key: 50

Account No: 300000(Sales A/C)

Enter

Amount: ‘*’

Business area: AMH

Text: ‘+’Document Simulate


Save (or) ctrl+s

Expenditure posting (F – 02)


Document type: SA

Posting key: 40

Account No: 400100 (salaries A/C)Enter Give amount: 425000Cost centre: Dept A

Text: Salary payment

Posting key: 50Account No: 200105 (SBI Current account)Enter Amount: ‘*’Business area: AMHText: ‘+’Document Simulate & save

78



To view various reports profit centre wise for P&L items

Path: Accounting Controlling Profit centre accounting Information system Reports for profit centre accounting Interactive reporting Profit centre group

plan/actual/variance

Transaction code: S _ ALR _ 87013326


Fiscal year: 2006

Plan version: 0

Profit centre values: Cement

Profit & Loss account group: PL items

Execute

To view variance report profit centre wise for Balance sheet accounts

Path: Same path

Transaction code: S _ ALR _ 87013336

From period: 8 to period: 8Fiscal year: 2006

Plan version: 0

Profit centre values: Cement

Balance sheet account group: BS items

Execute

79



Transfer values from one profit centre to another profit centre

Path: Accounting Controlling Profit centre accounting Actual posting Profitcentre document enter (T. Code: 9KE0)

Select layout: 8A – 001

Execute


Select entry screen button

Give profit centre: Cement

Account No: 400100 (salaries A/C)

In profit centre local currency: 200000

Save

80



Integration

Organization structure

Company↓

In SD: combination of sales organization, distribution channel & division they call at asone sales area.

Movement types: Posting keys in FI

101Material receipt against purchase order/production102 Reversal of 101

201 Issue to cost centre (stores of all departments)202 Reversal of 201261 Issue to orders (Raw material shows)262 Reversal of 261521Material receipt with out production order 522 Reversal of 521561 Opening stock taking

81



562 Reversal of 561601 Delivery602 Reversal of 601Process key (Transaction key)

These are system defined keys1) BSX Inventory postings2) WRX GR/IR clearing (G.R – Goods receipts)

(I.R – Invoice receipts)3) PRD Price difference/production order differences4) GBB Offsetting entry for inventory posting

a) VBR – consumptionb) VNG – Scrappingc) BSA – Opening stocks takingd) SUF – Production receipt against production order e) ZOF – Production receipt with out production order

f) VAY – Delivery where sales account is a revenue elementg) VAY - Delivery where sales account is not a revenue accounth) AUA – Production order differences

GBBVBR – Raw material consumption A/C Dr BSX - To Inventors raw material local A/C

Valuation class:

- Valuation class determines the G/L accounts to be posted automatically.a) Raw material: 4 valuation classes

– Local- Imported- Inter unit- Inter company

b) Stores: 2 valuation classes- Local- Imported

b) Finished goods: 1 valuation class -Own goods

82



Valuation grouping code/valuation modification key/ valuation modifier

Valuation area

(plant)

Chart of accounts Company Code Valuation group

code

Hyderabad AML AML XBangalore AML AML XBangalore AML AML X

Advantage is we need not create valuation group code each company code wise.

Material types Price control Purchase price

1. Raw material – ROH - V – Moving average price - Available2. Stores & Spares – FRSA - V - Moving average price - Available3. Packing material – VERP - V - Moving average price - Available4. Finished goods – FERT - S – Standard price - Raw material + overheads

5. Semi finished goods:

Purchased – HALB - V – Moving average price - AvailableProduces – HALB - S – Standard price - Raw material + overheads

6. Traded goods – HAWA - V – Moving average price

7. Services – DIEN

Chart of Accounts: AML

AML ASL ALL

Hyd Bangalore MumbaiHyd Bangalore Bangalore Mumbai

Rm1Rm2 Rm3 Rm4 Rm1 Rm2 Rm3

83



Material types – similar to account groups in G/L

In M.M we create material mater

- Material master is to be created under material type- Material master to be created at plant level- When no. of plants are using same material it will be

extended to other plants- Material periods we can open 2 periods at a time- In G/L it is called as tabs, where as in MM it is called

No. of views like:

- Basic data- Purchase data- Sales data- MRP data- MRP data- Ware house- Quality- Accounting- Costing

Why systems support inventory account, not purchase account:

Purchase order

Price – 10Qty – 5Taxes 8% Cenvat

4% VATOther expenses 2%

In normal accounting system

RM 1 If other expenses not taken

Opening stock 0 Add: Purchases 63

-------63

Less: Closing stock 10

84



------Consumption X _

If invoice is not taken (Only Delivery challan copy is taken)

Opening stock 0Purchases 0-----0

Closing stock 20------

Consumption _X_

In SAP

Opening stock - 0

Purchases 5 -63Consumption 3 – 37------

Closing stock 2 – 26(Here the price of the goods is taken from purchase order).

MM flow (Material management flow)

1. Material requisition: Production dept to stores – called internals

If the material not available, stores department raised.

2. Purchase requisition – stores to purchase dept

3. Purchase dept call for enquiry, quotations & price comparisons

4. Raising the purchase order by purchase deptPurchase order contains Vendor, Material, plant, quality, rate, delivery terms

and payment terms

5. Release procedure – Work flowUp to 10000Manager Purchases

6. Goods receipt

(G.R)G.R should be against purchase Inventory Raw material local Dr – Balance sheet current asset – BSX

To GR/IR clearing raw material local – Balance sheet current Liabilities – WRX

7. Invoice verification Verification against GR (or)/Purchase orders

85



GR/IR clearing Raw material Dr – Balance current Liabilities – WRXTo party – Sundry creditors – Balance sheet current liabilities – Feam po

8. Consumption:

Raw material consumption local Dr – P&L debit – GBBVBR To Inventory raw material local – B/S current assets - BSX

9. Wages payment:

Wages A/C Dr To Bank A/C

10. Production receipt:

Inventory finished goods (At product cost) Dr – Balance sheet current assets – BSX

Increase/decreased stock finished goods – P/L A/C credit – GBBAUF (Production order)GBBZOF (NO production order)

11. Delivery:

Increase/decrease in stock finished goods – P&L credit: GBBVAY – sales (At product)GBBVAX – Sales not revenue account

To Inventory finished goods – Balance sheet current asset – BSX

12. Sales billing:

Customer A/C Dr – Sundry debtors – Balance sheet current Asset – From sale order To sales – P&L A/C credit – ERL

Profit & Loss A/c

(8) Raw materialconsumption

(9) Wages

Surplus in Profit & Loss

100

10

40

(10) Increase/decreasein finished goods

(11)Increase/decrease

in finished goods

(12) Sales

110

110

0

150

15 150

86



0

Balance Sheet

(6) GR/IR

(7) GR/IR

(7) Sundry Creditors

Surplus in P&L A/C

100

100 0

100

40

(6) Inventory Rawmaterial

(8) Inventory Rawmaterial

(9) Bank (10) Inventory finished

goods

11) Inventory finishedgoods(12) Sundry debtors

100

100 0

-10

0

150

110110

140140

Integration is based on 3 rules:

1. In material master we specially valuation class2. For valuation class we assign G/L accounts based on the nature of

transaction.3. Stores person when he received (or) issues material he will enter

movement type, material number and quantity. Accounts will beupdated automatically based on account assignment to valuation classwhich is specified in material master.

MaterialNo

Valuationclass

InventoryPostings

(BSX)

GR/IR clearing

(WBX)

ConsumptionGBRVBR

RM1 3000 RMlocal

200121(InventoryR.M.local)

150000(GR/IR clearing RMlocal

400000 (Raw materialconsumption)

RM2 3001 RMImported

200122(Inv. RMimported)

150001(GR/IR clearing RMImported)

400001 (Imp. Materialconsumption)

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Example:

Po1 Po1

Move type 101 Raw material 1

Material No RM1 Qty: 100

Qty: 20 Kgs Rate – 5

Save Vendor – 1234

Movement type 101 – Debit BSX – 200121

Inventory raw materials – Qty in GRXRate as per PO = 100Credit WRX – 150000 GR/IR clearing.

1st rule:

In material master we specify valuation class:

Here RM1 & RM2 (Material master) is specify the valuationClass 3000 RM local & 3001 RM imported respectively.(2) For valuation class we assign G/L accounts based on the nature of transaction.

Here valuation class (3000 RM local & 3001 RM Imported)Assign G/L accounts Inv. Postings (BSX) ( 200121 – Inventory raw material local, 20012 – Inv. Raw material imported), GR/IR clearing. WRX (150000 – GR/IR clearing),150001 (GR/IR clearing raw material imported)

88



Batch mode:

Batch: Qty Rate Amount

1 - 100 10 10002 - 200 40 8000

------- --------300 9000

1 - 10 10 100-------

8900+ 180--------9080--------

Receipt:

a) Inv. Raw material local A/C Dr 1000 – BSXTo GR/IR clearing raw material local 1000 – WRX

Consumption:

b) Raw material consumption local Dr 100 – GBBVBR To Raw material local 100 – BSX

Price difference: Inv. Verification

GR/IR clearing raw material 1000Inv. Raw material local 200

To party 1200

Price differences

BatchMoving average

Stocks fully available Stocks partly available Stocks not available

89



Moving average:

Stock partly available

Qty Rate Amount

100 10 1000200 40 8000----- ----- --------300 30 9000

Consumption 280 30 8400----- --------20 600

Price difference 40----- -------20 640

------ --------a) Receipt:

Inv. Raw material local Dr 1000 – BSXTo GR/IR clearing raw material 1000 – WRX

b) Consumption:

Raw material consumption local Dr 8400 – GBBVBR To Inv. Raw material 8400 – BSX

c) Inv. Verification:

GR/IR clearing raw material local 1000 – WRXPrice difference raw material 160 – PrdInv. Raw material 40 (20*2) – BSX

To party 1200 (from P.O)

The difference between batch method and moving average method

In batch method it checks with material No and Batch Number only.

Moving average - Stocks not availableQty Rate Amount

100 10 1000200 40 8000------ ---- --------300 30 9000

Consumption 300 30 9000

a) Receipt:

90



Inv. Raw material load Dr 1000 – BSXTo GR/IR clearing raw material 1000 – WRX

b) Consumption:

Raw material consumption local Dr 9000 – GBBVBR To Inv. Raw material 9000 – BSX

c) Inv. Verification:

GR/IR clearing raw material 1000 – WRXPrice difference raw material 2000 – PRD

To party

SD to FI

1. Enquiry and quotation2. Sale order: Material, qty, plant, sales organization, rate, delivery terms,

payment.3. delivery:

With out post goods issue (With out PGI) – No transfer of ownershipWith post goods issue (With PGI) – Transfer of ownership

FOB(Free on Board):

Example:

Plant Port Customer ↓ ↓

Hyd Chennai

Delivery without PGI Delivery with PGI

Only material Material document

No FI document FI document

Inv/Dec in stock finished goods – Dr GBBVAY (Sales revenue element) GBBVAX (Sales not revenue element)

To Inventory finished goods – BSX

a) Billing: Billing should be with reference to delivery

91



Billing: In SD module there is a pricing procedure

Procedure:

i) From region – Andhra Pradesh

To region - Andhra PradeshCustomer - TaxableMaterial - Tax

Billing

Basic XXXExcise XXXVAT XXX

--------Bill amount XXX

ii) From Region – Andhra PradeshTo Region – Andhra PradeshCustomer – Non taxableMaterial – Non taxable

Here in this case the buyer is purchasing in local state and same is exported – under Form H

Billing is

Basic XXX--------

Bill amount XXX

iii) From region – Andhra PradeshTo Region – Andhra PradeshCustomer – TaxableMaterial – Taxable

Billing is

Basic XXXExcise XXXCST XXX

--------Bill amount XXX_

iv) From Region – Andhra PradeshTo Region – India

92



Customer – Non taxableMaterial – Non taxable

Billing

Basic XXX--------Bill amount XXX

Condition type: KOFI

Assignment of Accounts:

(1) (2) (3) (4) (5) (6) (7) (8)

Applicationarea

Conditiontype

Chart of accounts

Salesorg

Accountassignmentgroup for customer

Accountassetsgroupfor materials

Accountskey

G/Laccounts

V – Sales&

distribution

KOFI AMLHyd 01

03ERL

300001-Sales

localowngoods

V KOFI AML Hyd 01 01 ERL 300002 – Saleslocaltaxedgoods

V KOFI AML Hyd 01 03 ERF 400320 – Freight

localowngood

V KOFI AML Hyd01

01 ERF 400321 – Freightlocaltraded

93



goods

(5) Account assignment group for Customer

01 – Domestic revenues

02 – Foreign revenues03 – Affiliated company revenue(6) Account asset group for material

01 – Trade goods02 – Services03 – Finished goods

(7) Accounts key:

ERL – Sales revenueERF – Freight revenueERB – Rebate (Trade discount)

ERS – Sales deduction (Commissions)MM – Integration step

1. Define plant

Path: SPRO Enterprises structure definition logistics general define,copy, delete, check plant

Double click on define plant


Give plant: AMLP

Assign factory calendar: A2 (AML Hyderabad factory calendar)

Save

Give the name: AML Hyderabad factory plant

Give the country: IN (India)

Enter


Give the short description: MM Customization for AML

Enter

94



Press enter to save in your request

Define copy, delete, check division:

Path: same path

Select define, copy, delete, check division

Double click on define division


Division A1 Name: Cement division

Save

Save in your requestMaintain storage location:

Path: SPRO enterprises structure DefinitionMaterials management Maintain storage location

Give the plant: AMLP

Enter


Give the storage location: Hyd

Give the description: Hyderabad storage location

Save


Maintain purchasing organization:

Path: same pathSelect new entries button

Give the purchase organization: AMLR: Raw Material of purchase order

Save

95




Assign plant to company code:

Path: SPRO enterprises structure assignment Logistics general assign

plant to company code

Select find button

Give company code: AML

Enter

Select: AML

Select assign button

Select: AMLP check box

Enter



Assign business area to plant/valuation area and division:

Path: same pathSelect plant/valuation area – Division button


Plant: AMLP

Division: A1


Select save (or) (ctrl + s)


Assign purchasing organization to company code:

96



SPRO enterprises structure assignment materials management assign purchasing organization to company code

Select find button


Enter

Select company code: AML


Select: AMLR check box

Enter

Save (or) (ctrl + s)Save in your requestCreation of Material group:

Path: SPRO logistics generalMaterial group create material group

Material group: CHEMICAL

Give the material group description: Chemicals

Save

Creation of purchasing group:

Path: SPRO materials management purchasing create purchasing groups


Purchase group: AML

Description: Raw material purchase group

SaveSave in your request

Maintain company codes for materials management:

Path: SPRO logistics general material master basic settings maintaincompany codes for materials management

97



Select position button


Enter For the company code: AML

Give the year: 2006

Give the period: 7Select ABP check boxABP Allow back period postingsSelect save button (or) (ctrl + s)Ignore the warning message

Press enter Press enter to save in your requestDefine attributes of material types:

SPRO logistics general material master basic settings material types define attributes of material types

Select material type: ROH (Raw material)

Double click on qty/value updating folder

Select position buttonGive the valuation area: AMLP

Enter

For AMLP: select qty updating check box & value updated check box

Save


Select back arrow

Select material type: FERT (Finished product)

Double click on qty/value updating folder


98




Enter

For AMLP: select qty updating check box & value updated check boxSave

Set tolerance groups for purchase orders:

Path: SPRO materials management purchasing purchase order set tolerancelimits for price variance.

Select: Tolerance key PE & Tolerance key: SE

For company code: 1000Select copy as button

Change the company code: AML

Press enter

Once the company code to AML for SE

Enter & Save


Set tolerance limits for goods receipt:

Path: SPRO materials management inventory management & physical inventory goods receipt set tolerance limits

Select tolerance key: B1, B2, &VP for company code 1000


Change the company code to AML for B1

Enter

Change the company code: AML for B2

Enter

99



Change the company code: AML for VP

Enter & save

Save in your requestPlant parameters:

Path: Up to inventory management & physical inventory path is same

Plant parameters

Select plant: 1000Select copy as buttonGive the plant: AMLP

Enter & SaveSave in your requestMaintain default values for tax codes:

Path: SPRO materials management logistics invoice verification incominginvoice maintain default values for tax codes


Company code: AML

Select tax code: VOSave (or) (ctrl + s)

Set Tolerance limits for invoice verification:

Path: SPRO materials management Logistics invoice verification invoice block set tolerance limits.

Select tolerance key BD

Select tolerance key ST for company code 1000


Change the company code: AML

Enter

100



Once again change the Co code to AML for ST

Enter & Save


Define automatic status change

Up to logistics invoice verification the path is same

Invoice verification in back ground Define automatic status

Change

Select new entries buttonGive the company code: AML

SaveSave in your requestCreation of GL master (FS00)

1. Inventory raw material local under current assets, loans advance.2. In finished good under current assets, land & advances3. GR/IR clearing raw material local under current liabilities & provisions4. Increase/decrease finished goods under the group increase/decrease the

stocks5. Raw material consumption local under raw material consumption group

Use the transaction code: FS00


Company code: AML


Give the G/L account No: 200120 (Inv. Raw material)

Company code: AML

Enter

Change short text & long text to: Inventory raw material local


Field status group change to G006 (Material accounts)

101



Select post automatically only check box


2) G/L account No: 200122Company code: AML



Enter

Change short text & G/L long text to: Inventory finished goods

Save 3) G/L account No: 100510

Company code: AML


Give the G/L account No: 100500 (Out standing expenses)

Company code: AML

Enter

Change short text & G/L long text to: GR/IR clearing raw material local


Tax category: * (All tax types allowed)

Select posting with out tax allowed check box



Save

4) G/L account No: 300200

102



Company code: AML


Give the G/L account No: 300100 (Exchange gain)

Company code: AML

Enter

Change the account group to: Increase/decrease in stocks

Change short text & G/L long text to: Increase/decrease in stocks finished goods


Field status group: G030 (Change in stock accounts)SaveG/L account No: 400000

Company code: AML


Give the G/L account No: 400100 (Salaries account)

Enter

Change the account group to: Raw material consumption

Change short text & G/L long text to: Raw material consumption local



Save


Valid from date: 01.04.2006 to 31.12.9999

Enter

Cost element category: 1

103



Save

Group together valuation areas:

Path: SPRO materials management valuation & account assignment account

determination account determination with out wizard group together valuationareas


Give the valuation area: AML1

Enter

For valuation area: AMLP – valuation grouping code: X

SaveSave in your requestDefine valuation classes:

Path: same path

Select valuation class button

Select valuation class 3000 raw material


Change the valuation class, class to AML1

Change the description to Raw materials local

Enter

Select valuation class: 7920 (Finished product) check box


Change the valuation class to AML2Change the description: finished goods

Enter & save


104



Configure automatic postings:

Path: same path

Select cancel button

Select account assignment button

Transaction code: 0BYC

Double click on BSX (Inventory postings)

Give the chart of accounts: AML

Enter Select valuation modifier check box

Select valuation class check boxSaveValuation modifier: X

Valuation class: AML1

Give the account No: 200121 (Inventory raw material local)

Valuation modified: X


Account No: 200122

Save


Select back arrow

Double click on WRX (GR/IR clearing)

Select valuation modifier check box

Select valuation class check box

Save

Valuation modifier: X

105




Account No: 100510 (GR/IR raw material)

Save


Select back arrow

Double click on GBB (offsetting entry for Inventory postings)

Select general modification check box

Valuation modifier check box

Valuation class check boxSaveValuation modifier: X

General modification: VBR

Valuation class: AMLAccount No: 400000


General modification: AUF


Account No: 300200 (Increase/decrease in stock)


General modification: Z0F


Account No: 300200


General modification: VAY


106



Account No: 300200


General modification: VAXValuation class: AML2

Account No: 300200

Save


Document types & number ranges: (OBA7)


Select document type: WE (Goods receipt)


Note down the number range: 50

Select No. range information button




No. range: 50; year: 2006

From no: 800001 to 900000

Enter & Save

Select back arrow 3 times

Select type: WA (goods issue)

107









No. range: 49 year: 2006

From no: 900001 to 1000000

Enter & SaveSelect back arrow 3 times

Select type: RE (Gross invoice receipt)







No. range: 51 year: 2006

From no: 1000001 to 1100000

Enter & Save

Creation of vendor master in MM (Path: XK01)


Purchase organization: AMLR

108



Account group: AML2

Enter

Give the name of the vendor: Reliance industries

Country: In (India)

Select next screen button 3 times

Reconciliation account: 100501Sort key: 012Select next screen buttonPayment terms: 0001Select next screen button 3 timesOrder currency: INR

Select GR based invoice verification check boxSaveMaterial master creation:

Path: Logistics materials management material master material create(General) Immediately (MM01)

Give the material No: AMLRM!

Industry sector: Mechanical Engineering

Material type: Raw materialPress select views button

Select: Basic data 1

Select: purchasing

Select: General plan data/storage/ accounting1

Select organization levels button


Storage location: Hyd

Enter

Give the description: Raw material 1

109



Base unit of measurement: Kg

Material group: Chem (Chemical)

Select purchasing tabPurchasing group: AML (Raw material purchase group)

Select accounting 1 tab

Division: A1 (Cement division)Valuation class: AML1 (Raw materials local)Price control: V (Moving average price)Moving price: 50/-Total stock: 0

Total value: 0SaveTo open material periods:

Path: Logistics materials managementMaterial master other Close period(T. code: MMPV)

Give the from company code: AML

Period: 8

Fiscal year: 2006Select check & close period radio button

Execute

Select back arrow

From company code: AML

Period: 9

Fiscal year: 2006

Select check & close period radio button

Execute

Purchase order creation:

110



Path: LogisticsMaterials management Purchasing Purchase order Create Vendor/supplying plant known (T. Code: ME21N)

Give the vendor number: 6400001

Purchasing organization: AMLR

Company code: AML

Purchasing group: AMLItem: 10Material: AMLRM1P. O. quantity: 100 Net price: 75/-Plant: AMLP

Save Note down the P. O. No: 4500014522Goods receipts:

Logistics materials management inventory management goods movement Goods receipt for purchase order P. O. No known (T. Code: MIGO)

Give the purchase order No: 4500014522

Enter

Select quantity tab

Quantity in delivery note: 100 Kegs

Select item OK check box

Select where tab


Save

Display material document:

Path: Logistics materials management Inventory managementMaterialdocument Display (T. Code: MB03)

Enter

111



Select accounting documents button

Select accounting document number

Inventory RM local 7500 – AMLRM1 – AML1 (BSX0

To GR/IR RM local 7500 – AMLRM1 – AML1 (WRA)Qty in GR * rate as per PO 100 * 75 = 7500

Invoice verification:

Path: logisticsMaterials management logistics Invoice verification Document entry enter invoice (MIRO)

Invoice date: 25.11.2006

Reference party bill no: 5678

Amount: 7500/-Text: Invoice verification

Select payment tab

Give the base line date: 02/12/2006

Payment terms: 0001

Give the purchase order No: 4500014522

Enter

Save

Ignore the warning message, enter

From the menu select invoice document display

112



Select follow on documents button

Double click on accounting document No:

Reliance industries A/C Dr 7500 (From purchase order)To GR/IR clearing RM local 7500 AMLRM1 – AML1 (WRX)

Goods issue for consumption:

Path: Logistics materials management inventory management goods movement Goods issue (MB1A)

Give the movement type: 201

Plant: AMLP


Enter


Material number: AMLRM1

Qty: 10 kegs

Save

From the menu select goods issue Display

Enter


Select accounting document No

113



Inventory RM local 750 (AMLRM1 – AML1 (BSX0RM consumption 750 AMLRM1 – AML1 GBBVBR

To view material ledger:

LogisticsMaterials management Inventory management environment stock stock for posting date (MB5B)

Give the material No: AMLRM1

Company code: AML

Plant: AMLP

Select date: 01.04.2006 to 31.03.2007

Select: value added stock radio buttonExecute

SD to FI Integration

Insert regions:

SPRO general settings set countries Insert regions



Region: AP; Description: Andhra Pradesh

Save

Define sales organization

SPRO Enterprises structure Definition sales & distribution define, copy,delete check sales organization

Double click on define sales organization


Sales organization: AMLS

Description: Hyderabad sales organization

Statistics currency: INR

114





Name: Hyderabad sales organizationCountry: IN (India)

Enter


Short description: SD Customization for AML

Enter

Press enter to saving the requestDefine distribution channel

Same path

Double click on define distribution channel


Distribution channel: AD

Description: Direct sales

Save


Define shipping point:

SPRO enterprises structure definition logistics execution define, copy,delete, check shipping point.

Double click on define shipping point


Give the shipping point: AMSH

Description: Hyderabad shipping point

115



Save

Give the name: Hyderabad shipping point

Country: IN (India)Enter

Press enter to save in your request

Assign sales organization to company code

SPRO enterprises structure Assignment sales and distribution Assign salesorganization to company code

Select final button


Enter Select company code: AML


Select: AMLS check box

Enter



Assign distribution channel to sales organization

Same path

Select find button

116



Give: AMLS

Enter

Select: AMLSSelect: Assign button

Select: AD check box (Direct sales)

Enter & Save


Assign division to sales organization

Same path

Select find button

Give: AMLS

Enter

Select: AMLS

Select: Assign button

Select: A1 (Cement division)

Enter & Save


Set up sales area:

Path: same path

Select find button

Give: AMLS

117



Enter

Select: AMLS


Select: AD check box (Direct sales)

Enter

Keep the cursor on AD

Select: assign button

Select: A1 (Cement division check box)

Enter & SaveSave in your requestAssign sales organization – Distribution channel – plant

Select find button

Give: AMLS

Enter

Select: AMLS


Select AMLP check box

Enter & Save


Define rules by sales area:

SPRO

enterprises structure

Assignment

Sales and distribution

Business areaaccount assignment define rules by sales area


Give the sales organization: AMLS

Enter

118



For AMLS select rule 001 (Business area determination from plant/division

Save

Save in your requestAssign shipping point to plant

SPRO enterprises structure assignment logistics execution assign shipping point to plant

Select find button

Give: AMLP

Enter Select: AMLP


Select: AMSH (Hyderabad shipping point) check box

Enter & save

Define pricing procedure determination

SPRO sales & distribution Basic functions pricing pricing control define& Assign pricing procedures

Double click on define pricing procedure determination



Distribution channel: AD (Direct sales)Division: A1 (Cement division)

Document procedure: A (Standard)

Customer pricing procedure: Select 1 (Standard)

119



Pricing procedure: Select RVW01 (Standard)

Condition type: Select PRO0 (Price)

Save


Define tax determination rules:

SPRO Sales & distribution Basic functions Taxes define tax determinationrules


Tax country: select IN (India); sequence: 1

Tax category: Select MWST (Output tax)SaveCreation of G/L master, sales local own goods (FS00)


Company code: AML


G/L account No: 300000 (Sales account)

Company code: AML

Enter

Change short text & G/L account long text to: Sales local own goods


Field status group: G029 (Revenue accounts)

SaveSelect edit cost element button

Valid from date: 01.04.2006 to 31.12.9999

Enter

120



Cost element category: 11 (Revenues)

Save

Assignment of accounts for automatic postings:

SPRO sales & distribution Basic functions accounts assignment/costing Revenue account determination Assign G/L accounts (T. Code: VKOA)

Double click on table: 001


Application area: Select V (Sales & distribution)

Condition type: Select KOFI

Chart of accounts: AMLSales organization: AMLS

Account assignment group for customer: select 01 (Domestic revenues)

Account assignment group for materials: Select 03 (finished goods)

Account key: select ERL (Sales revenues)G/L account No: 300001 (Sales local own goods)

SaveSave in your request

Set up partner determination:

4 types of partners:

SP – Sold to party – fixed – Net modifiableSH – Ship to partyBP – Bill to party

PY – PayeePath: SPRO sales & distribution Basic functions partner determination setup partner determination

Double click on set up partner determination for customer master

Double click on partners function folder

121



Select: SP (Sold to party)

Double click on account groups – function assignment folder

Select new entries buttonPartner function: SP (Sold to party), enter: SH (AML); BP (AML2), PY (AML2)

Account group: AML2 (SD customers for AML)

Enter & Save


Double click on partner’s determination procedures folder


Give the partner determination procedure: AML

Name: AML (Partner determination procedure)

Save


Select: AML

Double click on partner functions in procedure folder


Give the partner function: SP (Sold to party)

Select not modifiable check box

Select mandatory function check box

Partner function: SH (Ship to party)

Select mandatory function check box

122



Select: BP (Bill to party); select mandatory function check box

Select: PY (Payee); select mandatory function check boxSave (or) (ctrl + s)

Select back arrow 2 timesSelect: AML

Double click on partner determination procedure assignment folder


Account group: AML2Enter For AML2: Assign AML

SaveAssign shipping points:

SPRO logistics execution shipping Basic shipping functions shipping point& goods receive point determination assign shipping points


Shipping condition: 01 (As soon as possible)

Loading group: 0003 (Manual)Plant: AMLPProposed shipping point: AMSH


Creation of customer master: (XD01)

Account group: Select SD customers for AML

Company code: AMLSales organization: AMLS


Division: A1

123



Enter

Give the customer name: VBC Industries Ltd

Country: IN (India)

Region: AP

Select company code data button

Reconciliation A/C: 200110 (Sundry debtors)

Sort key: 031

Select payment transactions tab

Terms of payment: 0001Select sales area buttonCustomer pricing procedure: Select 1 (standard)

Select: shipping tab

Delivery priory: Select 02 (Normal)

Shipping conditions: Select 01 (As soon as possible)

Select: Billing document tab

Select: Price determination check box

Inco terms: select EXW (From plant)

Account assignment group: Select 01 (Domestic revenues)

Output tax classification: select 1 (Liable for tax)

Save

Creation of finished goods material master: (MM01)

Give the material no: AMLFG

Industrial sector: Mechanical engineering

Material type: Finished product

124



Press: select views button

Select: Basic data

Select: Sales: sales Org data1

Select: sales: sales org data2

Select: Sales: general/plant data

Select: MRP

Select: General/plant/data/storage

Select: accounting 1

Select organization levels buttonGive the plant: AMLP




Enter

Give the description: Finished product

Base unit of measurement: Kg

Gross weight: 1000 Grams

Select: Sales: sales organization data1 tab

Division: A1

Tax classification: Select1 (Full tax)

Select: Sales: sales organization to tool tab

Account assignment: select 03 (Finished goods)

Select: sales: general/plant

125



Availability check: Select KP (No check)

Transportation group: 0003 (Container)

Loading group: 0003 (Manual)

Select: MRP1 tab

MRP Type: Select ND (No planning)

Select: accounting 1 tab

Valuation class: AML2 (Finished products)

Price control: Select S (Standard price)

Standard price: 400/-Select save button (or) (Ctrl + s) Creation of condition types:

Logistics sales & DistributionMaster Data conditions select using conditiontype Create (VK11)

Give the condition type: PR00 (Price)

Select: Key combination button

Select: Material with release status radio buttonEnter

Give the material No: AMLFG

Amount: 500/-

Valid on: 01.04.2006 to 31.03.2007Save (or) (ctrl +s)

Select back arrow

Give condition type: MWST (Output tax)

Select key combination button

Select domestic taxes radio button

Enter

126




Valid on 01.04.2006 to 31.12.9999

Tax classification customer: 1 (Liable for Tax)Tax classification for material: 1

Tax code: Select AO

Save


Profitability analysis (CO – PA)

Co – ControllingPA – Profitability analysis

This is used to view profitability for number of parameters at a time.

If the client want to view profitability

Product wise/customer wise/sales order wise/plant wise/sales organization wise

- This is called data cube- This is a reporting tool- Product costing is based on the based on data flown

from MM, PP, FI, COHere we have

- Account based/costing based/both wise profitabilityanalysis

- Here we create operating concern

Operating concern can be

- equal to controlling area (or) above controlling area

Controlling area can be equal to company code (or) above company code

Structure: company code = controlling area = operating concern

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We are using called data structure

Data structure

| |

Characteristics value fields↓ ↓Sales order Customer Product SalesSales organization Cost of goods soldPlant Net profitSales employeeIndustry

Profitability segment:

In consist of

system defaulted characteristicsClient required characteristicsExample of client required characteristics:

1. Sales employee wise profitability2. Industry wise profitability

Data flow in profitability analysis

SD to FI

a) Enquiry & quotation b) Sale order: customer, product plant, sales organization, quantity, price, deliveryterms & payment terms

c) Delivery: with out post goods issue/with post goods issued) Billing

Define operating concern:

SPRO controlling profitability analysis structures define operating concernMaintain operating concern.

Operating concern: 1234 (It should be 4)Select create button


Give the description: Operating concern for AML

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Select costing based check box, actual based check box

Select attributes tab

Give the operating concern currency: INR

Select company code currency check box

Fiscal year variant: V3

Save

Select data structure tab

Select create button under data structure

Select the characteristic: KNVTNR (Sales employee)Select left arrow

Select value fields tab

Select: VV010 (Revenues)

Select: VV140 (Cost of goods sold)

Select left arrow

From the menu select data structure saveFrom the menu select data structure ActivateSelect back arrowSelect ‘yes’ button for the message to generate the operating concern environment.Ignore the message, press enter

Define profitability segment characteristics: (In segment level characteristics)

Path: same path (T. Code: KUQ3)

Give the operating concern: 1234

Enter

For product & Customer

Select costing base & Account base radio butt

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Save


Assign controlling area: to operating concern:

Path: SPRO enterprises structure assignment controlling assign controllingarea to operating concern



Enter: for controlling area: AML, assign operating concern: 1234

SaveIgnore the warning message, press enter Define No. ranges for actual postings:

SPRO controlling profitability analysis flows of actual values initial steps define number ranges for actual postings (T. Code: KEN1)

Give the operating concern: 1234


Select generated groups check box

From the menu select interval maintain

Give the No from: 1 to 999999999Save

Maintain assignment of SD conditions to Co – PA value fields

Path: SPRO controlling profitability analysis flows of actual values transfer of billing documents assign value fields

Double click on maintain assignment of SD conditions to CO-PA value fields (T. Code:

KE41)


Open one more session & set operating concern idea

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Path: SPRO controlling profitability analysis structures set operatingconcern

Give the operating concern: IDEA

Enter

Use the transaction code: KE41

Come to the 1st session

Give the condition type: PR00 (Rice)

Select value fields – VV010 (Revenues)

Select VPRS (Costs)

Select value fields – VV140 (Cost of goods sols)SaveMaintain PA (Profitability analysis) structure for direct postings:

SPRO controlling profitability analysis flows of actual values direct postingsfrom FI/MM maintain PA transfer structure for direct postings (T. code: KET2)

Select the structure: FI (Financial accounting to CO – PA)

Double click on assignment lines folder

Select: 20 (Direct revenues from FI)


Give the cost element: from 300000 to 399999

Double click on value fields’ folder


Qty/value select value field

Fixed variable select 1 (Fixed amounts)

Value fields select VV010 (Revenue)

Save


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Double click on assignment lines folder

Select assignment: 10 (Direct costs from FI)

Give the cost element: from 400000 to 499999Double click on value fields’ folder


Qty/value select value field

Fixed variable select 1 (Fixed amounts)

Value fields select VV140 (Cost of goods sold)

SaveActivate profitability analysis:

Path: same path (T. Code: KEKE)



Enter

For controlling area: DRL – Active status select a4 (Component active For both types of profitability analysis)

Save


Sale order creation:

Path: Logistics sales & distribution sales order create (T. Code: VA01)

Give the sales organization: AMLH


Division: A1

Order type: OR (standard order)

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Enter

Sold to party: VBC Industries Pvt. Ltd

Give the P. O. order: 5678Required delivery date: 03.12.2006

Delivery plant: AMLP

Payment terms: 0001

Item: 10;

Material No: AMLFG

Order qty: 1 kgEnter

Ignore the messages, press enter

Select item 10

From the menu select go to item condition

Select: Shipping tab

From the menu select edit Incompletion log


Note: Sales order No: 8209

Production receipt with out production order:

Path: LogisticsMaterials management Inventory management Goods

movement goods receipt Other (MB1C)


Plant: AMLP


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Enter

Give the material type: AMLFG

Qty: 20 Kegs

Save


From the menu select other goods receipts display

Enter


Select accounting document No:Account No Description INR

200122 Inventory FG 10000 – DRLFG1 – DRL1 (BSX)300201 Inc/Dec in stock FG 10000 – DRLFG1 – DRL1 – (GBBZAX)

↓Qty & standard price

Delivery:

Logistics

sales & Distribution

sales

order

subsequent functions

outbounddelivery (VL01N)

Give the shipping point: AMLS

Give the sales order number: 8209 (What it is created in sales order)

Enter

Actual GI date (Goods issue date): 03.12.2006

Select item: 10Select picking tab

Pick quantity: Enter 1

Select post goods issue button

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From the Menu select out bound delivery display

Enter

From the Menu select environment Document flow

Keep the cursor on goods issue

Select display document button


Select accounting document No:

200122 Inventory FG 500 DRLFG1 DRL1 – (BSX)300201 Inc/dec in stock FG 500 DRLFG1 DRL1 – GBBVAY

Billing document:

Same path: (VF02)

Select the delivery document No: 11341

Enter

Save

From the menu select billing document display

Select accounting button


Report generation through report painter

Define forms

SPRO Controlling Profitability analysis information system reportcomponents define forms define forms for profitability reports

Double click on create form

Give the form name: AML

Description: AML Form (T. Code: KE34)

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Select two axes (Matrix) radio button


Select operating concern currency radio buttonEnter

Double click on: Row 1

Select value field with characteristics radio button

Enter

Value field select: VV01 (Revenue)

Select: Confirm buttonDouble click on: Row2

Select value field with characteristics radio button

Enter

Value field select: VV140 (Cost of goods sold)

Select: Confirm button

Double click on: Row3

Select formula radio button

Enter

Select Y001 (Revenue)

Select Minus (-) button

Select Y002 (Cost of goods sold button)

Enter

Short description: Net profit

Select copy short text button

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Enter

Double click on column1

Select characteristics radio button

Enter

Select from the available characteristics plan/actual indicator

Select left arrow

For plant/actual indicator: Select 0 (Actual data)

Select confirm button

SaveFrom the menu select edit General data selection General data selection

From the available characteristics select record type, select period/year

Select left arrow

For record type: select from column B to column select F (Billing data)

For period/year

For from column: Select variable on/off check box

Local variable: enter1

Enter

For to column: Select variable on/off check box

Give the local variable: 2

Enter Select confirm button

From the menu select extras Variables variables of definition

1- description: From period/year 2- description: To period/year

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Enter & Save Create profitability report:

Same pathDouble click on create profitability report

Transaction code: KE31

Give the report name: AML Profit

Description: AML Profitability

Select: Report with form radio button

Give the form name: AMLSelect create button

Select customer, product, plant, select sales organization from characteristics list

Select left arrow

Select output type tab

Select: Class drill down radio button

Select available on selection screen check box

Save

Select execute button

Give from period/year: 01.2006

To period/year: 12.2006

Execute

Ignore the message, select ‘yes’ button

To view product wise:

From the menu select navigate switch drill down

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Double click on product

Product costing

This is used for valuation of inventories like work in process & finished goods.

- Data is flow from MM, PP, FI&CO modules- Product costing made easy- sap labs- When we will take production – It will be standard cost- In the month ending we will knows the actual cost

- The differences will be settle variances of accounts

Data flow in product costing:

Example: Product AMLFG1

Cost sheet AML finished goods

Raw material XXX (Qty from BOM * Rate from material master Raw material overheads XXX (10% of raw material)Production cost XXX (hours required * machine hour rate)

---------Cost of goods manufacturing XXX (COGM)

Admn& selling& dist exp XXX------

Cost of goods sold XXX

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Sales budget Production budget

Sales budget: Make to order Make to stock

Production budget: Material requirement planOverheads planning

MM

Material master Accounting viewRaw material (AMLRM1) – Moving average price – 75/-

(AMLRM2) – Moving average price – 100/-

PP: Bill of material (BOM) required for production

AMLRM1 – 1kgAMLRM2 – 1kg

Dept A Dept B Dept C Dept D Work centre in PP

X (Finished goods (AMLFG)

Finished product (AMLFG) process flow A C D (Routing)

Salaries – 200000Wages - 500000Rent - 20000

-----------720000

Machines – 100 Machines

Machine hours = 100 * 24 hours * 30 days = 72000 machine hours

Machine hour rate = 720000/72000 = 10/- per hour

To produce finished product AMLFG say 5 machine has = 5 * 10 = 50

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Creation of secondary cost elements:

1. Overhead cost element2. Activity cost element

Use the transaction code: KA06

Use the cost element: 1100000

Valid from: 01.04.2006 to 31.12.9999

Enter

Give the name: RM overhead rate

Description: RM overhead rate

Cost element category: select 41 (Overhead rate)

Save

One more cost element: 1200000

Valid from: 01.04.2006 to 31.12.9999

Enter

Give the name: Activity cost element

Description: Activity cost element

Cost element category: select 43 (Internal activity allocation)

Save

Creation o f activity type: (Called machine hour)

Accounting

controlling

cost centre accounting

master data

activity type

individual processing create (KL01)

Activity type: AML

Valid from: 01.04.2006 to 31.12.9999

Enter

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Name: Machine hour

Description: Machine hour

Activity unit: Select H (Hour)Cost centre categories: Select * (All cost centre categories)

Enter

Activity type category: select 1 (Manual entry, manual allocation)

Allocation cost element: select 1200000

Save

Creation of 2 cost centers: (KS01)

Give the cost centre: Dept G

Valid from: 01.04.2006 to 31.12.9999



Enter

Change the name to dept G

Description: Cost centre dept G

Other fields are common


One more cost centre: Dept H

Valid from: 01.04.2006 to 31.12.9999



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Enter

Change the name to dept H

Cost centre: Dept HCost centre category: Select 9 (Allocation cost centre)

Save

Creation of cost centre group: (KSH1)

Give the cost centre group: AML Prod

Enter

Give the cost centre group: AML prod

Select insert cost centre button

Give the cost centre: Dept G


Define overhead keys:

SPRO Controlling product cost controlling basic settings for material costingoverhead define overhead keys

Select new entries buttonOverhead key name: AML

Description: AML Overhead key

Save

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Define overhead group:

Same path


Valuation area: AMLP

Overhead group: AML

Overhead key: AML

Name of overhead group: Overhead group for AML

SaveSave in your requestDefine calculation bases:

SPRO controlling product cost controlling product cost planning basicsettings for material costing overhead costing sheet components definecalculation bases


Base: A1 Name: Raw materials

Save, Save in your requestSelect: A1

Double click on details folder


Enter Select new entries button

From cost element: 400000 to 400099

Save

144




Select: New entries button

Base: A2

Name: Production cost,

Save

Select: A2Double click on details folder Give the controlling area: AMLEnter Select new entries buttonFrom cost element: 400100 to 400299

: 400500: 1200000Save (or) (Ctrl + s)Define percentage overhead rates:

Path: same path

Select: new entries button

Overhead rate: A3

Name: Raw material overhead rate

Dependency: Select DO10 (Overhead type/H key)

Save


Select: A3




Valid from: 01.04.2006 to 31.03.2007


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Overhead type: Select 2 (Planned overhead rate)

Overhead key: AML

Percentage: 15%One more:

Valid from: 01.04.2006 to 31.03.2007


Overhead type: Select 1 (Actual overhead rate)

Overhead key: AML

Percentage: 10%SaveSave in your requestDefine credits:

Same path


Give the credit key: A4

Name: Raw Material credit key

Save


Select: A4



Enter


Valid to: 31.03.2007

Cost element: 1100000 (Raw material overhead rate)

146



Fixed percentage: 100%

Cost centre: Dept HSave

Example:

RM1 – Handling charges Dr - Dept H – 3000To Bank 3000

RM2 – Handling charges Dr – Dept H – 7000To Bank 7000

Dept H

Handling 10000 | 3000Charges | 7000(7000 + 3000) | -------

10000

Production 1 production2RM cost 30000 RM Cost 7000010% of cost 3000 10% of cost 7000Define costing sheet:

SPRO Controlling product cost controlling basic settings for material costingoverhead define costing sheets


Costing sheet: AML

Description: AML costing sheet

Select: AML

Double click on costing sheet rows folder


Give Row: 10, Basic: A1 (Raw materials)Row: 20, overhead rate: A3 (Raw material overhead rate)

From: 10 to Row 10: Credit: A4Row: 30, Base: A2 (Production cost)Row: 40, Description: Cost of goods manufacture

From Row 10 to Row 30


Assign costing sheet to costing variant:

147



SPRO controlling Product cost controlling product cost planning materialcost estimate with quantity structure define costing variants

Transaction code: OKKN

Select costing variant: PPL1 (Standard cost estimate (Material))


Select valuation variant button

Select create button (Beside valuation variant/plant)



Save, Save in your requestSelect back arrow

Select valuation variant: 001 with plant: AMLP


Select overhead tab

Give the costing sheet: AML – costing sheetThe costing sheet: AML – costing sheet

Save

Define cost component structure:

SPRO controlling product cost controlling product cost planning basicsettings for material costing define cost component structure

Select structure: 01

Double click on: Cost components with attributes folder

Select: cost component 10 (Raw materials)

Double click on assignment cost components – cost element interval folder


148



Cost component structure: 01

Chart of accounts: AML

From cost element: 400000 to 400099Cost element: 010 (Raw materials)

Save, ignore the warning message, and enter


Double click on cost components with attributes folder

Select component: 80 (Material overhead)

Double click on assignment cost component – cost element interval

Select: new entries button



From cost element: 1100000 (Overhead rate)

Cost component: 080 (Material overhead)

Save

Double click on cost elements with attributes folder

Select cost component: 50 (Production machine)

Double click on assignment cost component – cost element interval folder




From cost element: 400100 to 400299

Cost element structure: 050

149



One more


Chart of accounts: AMLFrom cost element: 400500

Cost element structure: 050

Cost component structure: 01Chart of accounts: AMLFrom cost element: 1200000Cost element structure: 050 Save

Double click on cost element structure folder For ‘0’ select activate check boxSave (or) (ctrl + s)Determine person responsible for work centre:

Path: SPRO production Basic data work centre general data determine person responsible




Give the responsible: Mr. A

Save


Define MRP controller: (MRP: Material requirement planning)

SPRO

production

material requirements planning

master data

define MRPcontrollers


Give the plant name: AMLP

MRP controller: B

150



Description: Mr. B

Save

Save in your requestDefine floats (Scheduling margin key) (Floats: Cushion period)

Path: SPRO production materials requirement planning planning scheduling& capacity parameters define floats (Schedule margin key)


Give the plant name: AMLP

Schedule margin key: AML

Opening period: 2 days

Float before production: 2 days

Float after production: 2 days

Release period: 2 days

Save


Define production scheduler:

SPRO production shop floor control master data define production scheduler


Plant: AMLP

Production scheduler: CProduction scheduler name: Mr. C


Planning cost centre wise (KP06)

151



Version: 0

From period: 9 to 9

Fiscal year: 2006

Cost centre: Dept G

Next page

Cost centre: 400100 (Salaries)


Select over view screen button

Give plan fixed cost: 720000SavePlanning for machine hours:

Accounting controlling cost centre accounting planning activity ad put/prices change (KP26)

Version: 0


Year: 2006

Cost centre: Dept G

Activity type: AML



Give plan activity 72000 (100 machines * 3 shifts * 30 days)Save

Machine down rate calculation:

Accounting controlling cost centre accounting planning allocations pricecalculation (KSPI)

152



Select cost centre group radio button

Give the cost centre: AMLPRODN

Version: 0From period: 9 to period: 9

Fiscal year: 2006

Execute



Creation of material master: (MM01)

Give the material number: AMLRM2

Industry sector: Mechanical engineering

Material type: Raw material

Press: select use button

Select: Basic data, purchasing, general plant data/storage one, accounting


Give the plant: AML


Enter

Give the description: Raw material

Basic unit of measurement: Kg

Material group: Chem

Select purchasing tab

153



Purchasing group: AML

Select: Accounting1 tab

Valuation class: AML1Price control: V

Moving price: 100

Save

Creation of finished goods master (MM01):

Material No: AMLFG1

Industrial sector: Mechanical engineering

Material type: Finished product

Press select views button

Select: Basic data1, MRP1, MRP2, work scheduling, general plant data/storage1,Accounting1, costing1.


Plant: AMLP


Enter

Give the description: Finished product1

Basic unit of measurement: Kg

Select: MRP1 tab

154



MRP type: select PD (MRP)

MRP controller: Select B (Mr. B)

Lot size: select Ex (Lot for lot order quantity)

Select MRP2 Tab

In house production: 0 days

Schedule margin key: AML

Select work schedule time tab

Ignore the warning message, enter

Production: Scheduler CSelect accounting1 tab


Price control: S (Standard)

Give the standard price: 300/-

Select costing1 tab

Overhead group: Select AML

Availability check: Select KP (No check)

Save

Creation of Bill of material:

Logistics production master data bills of material bill of material materialBOM Create (CS01)

Give the material No: AMLFG1

Plant: AMLP

BOM usage: Select 1 (Production)

Enter

155



Give the component

For item 10: AMLRM1; Qty: 1 Kg

Item 20: AMLRM2; Qty: 1Save

Creation of work centre:

Logistics production master data work centers work centre create (CR01)

Work centre: Dept G

Work centre category: select 0001 (Machine)

Select basic data button

Give the description: Work centre Dept G


Usage, select 009 (All task lists types)

Standard value key: SAP1 (Normal production)

Select costing tabStart date: 01.04.2006

Cost centre: Dept G

For activity machine: Give the activity type AML

Performance unit: H (Hour)

Formula key: SAP002 (Production machine types)

Save

Creation of routing:

Logistics Production master data routings routings standard routings create (CA01)

156




Plant: AMLP

Enter

Usage: select1 (Production)

Status: Select 4 (Release (General))

Select operation button

For operation at tab give the work centre: Dept G

Control key: Select PP01 (In house production)Select operation: 10 and double click

Machine: standard values: 5Unit: H (hours)SaveCreation of cost estimate with quality structure:

Accounting controlling product cost controlling product cost planning material costing cost estimate with quantity structure create (T. Code: CK11N)

Give the material: AMLFG

Plant: AMLP

Costing variant: PPC1 (Standard cost estimate)

Enter

Give the costing date from: 08.12.2006 Costing date to 31.12.9999

Qty structure date: 08.12.2006

Valuation date: 08.12.2006

Enter Standard cost should be: 251.25

Cost sheet

RM – AMLRM1 – 75- AMLRM2 - 100

157



------175.00

RM overhead 15% 26.25Production costs(5*10) machine hours 50.00

---------251.25

From the menu select: Cost Display cost components


Enter

Marking & Releasing

Display material master:

Logistics materials management material master material display displaycurrent (MM03)

Give the material number: AMLFG1

Press select views button

Select costings2, view



Enter

Marking, updates future price – 09.2006 Price – 251.25- 09.2006Price – 251.25

Release – updates current price – 251.25

Use of marking & Releasing is for the next month if the product

Value is increased it is estimated in the current month and applicable in the next month

158



Path for Marking & Releasing:

Accounting controlling product cost controlling product cost planning material costing price update (T. Code: CK24)

Give posting period/fiscal year: 9.2006

Company code: AML

Plant: AMLP

Material: AMLFG1

Select test run check box

Select marking allowance button

Select company code: AML

Give the costing variant: PPC1 (Standard cost estimate)

Save

Select back arrow


Execute

Select: AMLFG1

Select costing2 tab


Select release button

ExecutesSelect: AMLFG1

Select: costing 2 tab

Actual costing: (check costing variants for manufacturing orders)

159



SPRO controlling product cost controlling cost object controlling productcost by order manufacturing orders check costing variants for manufacturing orders(PP) (T. Code: OPL1)

Select costing variant: PPP1 (Production order plan)


Select valuation variant button

Select create button beside valuation variant/plant


In Plant: AMLP

Save


Select back arrow

Select valuation variant: 006 (with AMLP)


Select overhead tab

Costing sheet: Assign AML costing sheet

Save

Select back arrow

Select: Costing variant: PPP2 (Production order actual)


Select valuation variant buttonSelect create button beside valuation variant/plant


In plant: Give AMLP

160



Select overhead tab

Save


Select back arrow

Select: 007 with AMLP


Select: AML closing sheet

Save

Define goods received valuation for order delivery:

SPRO controlling product cost controlling cost object controlling productcost by order define goods received valuation for order delivery


Valuation area: AMLP

Valuation variant: 007 (Production order – Actual)

Save


Define results analysis keys:

SPRO controlling product cost controlling cost object controlling productcost by order period end closing work in process define results analysis keys (T.

Code: OKG1)

Result analysis key: FERT (WIP calculation for production orders)

Save

Define cost element for WIP calculation:

161



Same path

Double click on create cost element

Transaction code: KA06

Give the cost element: 1300000 (Secondary cost element)

Valid from: 01.04.2006 to 31.12.9999

Enter

Name: order/project result analysis

Description: order/project result analysis

Cost element category: 31 (Order/project results analysis)Save


Valid from: 01.04.2006 to 31.12.9999

Give the reference cost element: 1300000


Enter & Save


Valid from: 01.04.2006 to 31.12.9999


Controlling area: AMLEnter & Save


Valid from: 01.04.2006 to 31.12.9999



162



Enter & Save


Valid from: 01.04.2006 to 31.12.9999Give the reference cost element: 1300000


Enter & Save

Creation of 2 G/L accounts: (FS00)

1. work in process – under current assets, loans & advances2. increase/decrease in stocks WIP under increase/decrease of stocks group

Transaction code: FS00


Company code: AML


Give the G/L account No: 200121 (Inv. Raw material local)

Company code: AML

Enter

Change short text & long text to: work in process


Deselect post automatically check box

Save

163




Company code: AML

Select with template buttonGive the G/L account No: 300200 (Increase/decrease in stocks)

Company code: AML

Enter

Change short text & long text: Increase/decrease in stocks in WIP

Save

Define results analysis versions:

SPRO controlling product cost controlling cost object controlling productcost by order period and closing work in process define results analysis versions


Select: AML

Technical result analysis cost element: 1300000

Save


Define valuation method: (Actual Costs)

Same path

Select new entries buttonSelect actual costs button


Result analysis version: 0

164



Result analysis key: FERT

Enter

Save


Define line ID’s:

Same path

Select line ID: ABR, EK, EL, & FK for controlling area 1000


Give your controlling area: AML for all the 4 itemsEnter & SaveSave in your requestDefine assignment:

Path: same path

Select EK (Direct costs) for controlling area: 1000



In the masked cost element enter: 00004000 + +

Enter & Save


Select: EL for controlling area: AML

Masked cost element: enter 00003 + + + +

Enter

Select line ID - EK (production costs) for controlling area: 1000



165



Masked cost element: enter 00004001 + +

Enter

Select the item what we are createdSelect copy as button

Give the mask cost element: 00004002 + +

Enter

Select the both items what we are created


For 1

st

one mark cost element give: 00004005 + +For 2nd one give mask cost element give: 0001 + + + + + +Enter & saveDefine update:

Path: same path (T. Code: OKGA)



Version: 0


Line ID: EF (Direct costs)

Category: Select K (Costs)

Work in process cost element: 1300001

Results: 1300002


Version: 0


Line ID: FK (Production costs)

166



Category: K (Costs)

WIP: 1300003

Results: 1300004Controlling area: AML

Version: 0


Line ID – ABR

Category: A (Settled cost)

SaveSave in your requestDefine posting rules: for settling work in process:

Path: same path (T. Code: OKG1)



Company code: AML

Result analysis version: 0

Result analysis category: WIPR (Work in process with requirement to capitalized)

P&L account: 300201 (Increase/decrease in stock WIP)

Balance sheet account: 200123 (Work in process balance sheet accounts)

Save


Define results analysis versions:

Path: same path (T. Code: OKG9)

Select controlling area: AML

167




Select transfer to financial accounting check box

Select save button (or) (Ctrl + s)Ignore the message, press enter Save in your requestDefine variance keys:

SPRO controlling product cost controlling cost object controlling productcost by order period end closing variance calculation define variance keys (T.

Code: OKV1)


Variance key name: AMLDescription key: Variance key for AMLSave, save in your requestDefine default variance keys for plants:

Same path



Enter For AMLP plant assign variance key: AML

Save


Define target costs versions:

Path: same path

Select target cost version for controlling area: 1000



Description: Target cost version for AML

168



Enter & Save


Create allocation structure:

SPRO controlling product cost controlling cost object controlling productcost by order period end closing settlement create allocation structure.



Text: AML allocation structure for product costing


Select: A4 (What we are created)

Double click on assignments folder


Give the assignment: AML

Text: overheads

Save

Select: AML


From cost element: 400000 to cost element 499999

Save

Double click on settlement cost elements folder Select new entries button

Receiver category: select ord (order)

Settlement cost element: 1000001

169



Save

Create settlement profile:

Same path


Settlement profile: AML1

Description: Settlement profile for AML

Select: To be settled radio button


Select % settlement check boxSelect equivalence number check box

Select amount settlement check box

Under valid receivers for order settlement required

Maximum number of distribution: 999

Residence time 12 months

Save

Assign Co number range interval for the process

KZPI (Actual overhead periodic)RKL (Actual activity allocation)

Transaction code: KANK



Double click on KZPI

Double click on RKL

Select co document No. range intervals for AML check box

170




Save

Maintain exchange rate type for M & P for INR to EURO:

M – Average rateP – Cost planning

Transaction code: OB08


Exchange rate type: M

Valid from: 01.04.2006From currency: INR

To currency: EURO

Direct quotation: 0.2

Save


Exchange rate: P

Valid date: 01.04.2006

From currency: INR to Currency: EURO

Direct quotation: 0-2


Creation of G/L account: (FS00)

Production order difference account


Company code: AML

171




G/L account No: 400200 (Conversion charges)

Company code: AML

Enter

Change short text & G/L text to: production order differences

Select create/Bank/interest tab

Field status group: G014 (MM Adjustment Accounts)

Save

One more account


Company code: AML


Give G/L account No: 100500 (Outstanding expenses)

Company code: AML

Enter

Change short text & G/L text to: stock taking account

Select create/Bank/interest tab

Field status group: G049 (Manufacturing costs account)


Deselect open item management check box

Save

Select the G/L account: 300200 (Increase/decrease stock FG)

172



Company code: AML


Field status group change to: G036Save


Valid from: 01.04.2006 to 31.12.9999

Enter

Cost element category: select 22 (External settlement)

Save

Assignment of accounts for automatic postings:

Transaction code: OBYC

Double click on PRD (Cost price differences)

Give your chart of accounts: AML

Select valuation modifier check box

Save


Account Number: 400201

Save


Select back arrow

Double click on GBB


General modification: AUA

173



Valuation class AML2

Account No: 300200

Valuation modifier: XGeneral modification: BSA


Account: 100599 (Stock taking account)

Save


Define order type dependant parameters:

SPRO production shop floor control master data order define order typedependant parameters (T. Code: OPL8)

Select order type: PP0K (For plant 1000)



Enter & Save

Define scheduling parameters for production orders:

Up to shop floor control the path is same

Operations scheduling define scheduling parameter for production orders (T.

Code: OPU3)

Select order type: PP01 (for plant 1000)


Change the plant to AMLP

Enter & Save

174




Define checking control:


Operations availability check defines checking control (T. Code: OPJK)

Select order type: PP02 (with business function) &Order type: PP01 with business function 2 for plant 1000


Give your plant: AML1Enter

Once again give your plant: AMLPEnter & SaveSave in your requestDefine confirmation parameters:


Operations confirmations Define confirmation parameters

Transaction code: OPK4

Select order type: PP010 (for plant 1000)Select copy as button


Enter & Save

Creation of production order:

Path: Logistics production production control orders create with material

(T. Code: COOK)

Give the material no: AMLFG1

Production plant: AMLP

Planning plant: AMLP

175



Order type: PP01 (Standard production order)

Enter

Total quantity – 10kgs

Start date & Finished date: 10.12.2006Select cost order buttonIgnore the warning messages, enter From the menu select go to analysisSelect back arrowSelect release order buttonSaveNote down order No: 60002846

From the menu select order displayTransaction code: CO03

Enter Select assignment tabNote down the reservation number: 17516

AML Raw material to receipt by way of opening stock

Path: Logistics materials management Inventory management gods movement goods receipt other (MB1C)


Plant: AMLP


Enter

Give the material No: AMLRM2

Give the qty: 100Kgs

Save

From the menu select other goods receipts display

Enter



176



89 - 200121 – Inventory RM local -10000 – AMLRM2 – AML – BSX91 – 100599 – Stock taking A/C – 10000 – AMLRM2 – AML – AMLTGBB BSX 10000: Qty & rate as per material master

Goods issued for production order

Path: Logistics materials management inventory management goods movement goods issue (T. Code: MB1A)

Select to reservation button

Give the reservation number: 17516

Enter

Give actual consumption AMLRM1 – 15kgsAMLRM2 – 15kgs

Save

From the menu select goods issue display

Enter



Work in process calculation:

Path: Accounting controlling product cost controlling cost object controlling product cost by order period end closing single functions work in process individual processing calculate (KKAX)

Give the order: 60002845

WIP to period: 9 (December)

Fiscal year: 2006

RA (Result analysis) version: select 0


Execute

177



Select back arrow and deselect check run and execute

Settlement of work in process to accounts:

Up to period end closing the path is same

Single functions settlement individual processing (T. code: K088)

Give the order No: 60002845


Fiscal year: 2006


Execute

Select back arrow


Execute

Select detail list button

Select accounting documents buttonSelect accounting document number

50 – 300201 – Inc/Dec in stock WIP – 2625 – P & L A/C

40 – 200123 – Work in process – 2625 – Balance sheet

Actual overhead calculation

Path: up to period end closing the path is same

Single functions overhead individual processing (KGI2)


Period: 9

Fiscal year: 2006

178




Select dialog display check box

ExecuteSelect back arrow


Execute

Confirmation of production order:

Logistics production production control confirmation enter for operations

time ticket (CO11N)

Give the order number: 60002845

Operation: 10

Confirmation type: select final confirmation

Yield: 10kgs

For activity2: give the qty: 60Unit of measurement: H

Save

Production receipt against production order

Logistics materials management inventory management goods movement goods receipt for order (MB31)

Give the document date & posting date: 21.12.2006

Movement type: 101

Give order No: 60002845

Plant: AMLP

179




Enter, ignore the warning message and press enter

Save

From the menu select goods receipt display

Enter



To make order technically complete (IECO)

Logistics production production control order change (CO02)Give the order No: 60002845Enter To close the order from the menu select functions restrict processing technicallycompleteSaveAssign variance key in material master (MM02)



Plant: AMLP

Enter

Select costing 1 tab

Assign variance key: AML

Save

Calculation of variances:

Up to period end closing the path is same

Single functions Variances individual processing (KKS2)

Give the order: 60002845

180



Period: 9

Fiscal year: 2006


Execute

Select back arrow

Deselect run check box

Execute

Open one more session with (T. Code: CO03) (Order display)

Give the order No: 60002845Enter From the menu select go to costs analysisCalculation of work in process once again for December (KKAX)

Give the order number: 6002845

WIP period: 9

Fiscal year: 2006

RA version: 0Select test run check box

Execute

Select back arrow


Execute

Settlement of work in process of accounts (K088)



Fiscal year: 2006

181




Execute

Select back arrowDeselect test run check boxExecuteSelect detailed list buttonSelect accounting documents buttonSelect accounting document no

91 – 300200 – Inc/Dec in stock FG1 – 975 – (AMLFG1 – AML2 – GBBAVA83 – 400201 – Prod. Order difference – 975 – AMLFG1 – AML2 – PRD40 – 300201 – Inc/Dec in stock WIP – 2625

50 – 200123 – work in process. THE END

144387809 Sap Controlling Sap Fico

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Transcript of 144387809 Sap Controlling Sap Fico