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~1v/raA ., ;J~~ ;JtLffJF.EDERAL NEGARIT GAZETA

OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

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COUNCIL OF MINISTERS REGULATIONS NO 44/1998COUNCIL OF MINISTERS REGULATIONS TO

PROVIDE FOR THE ADMINISTRATIONOF FEDERAL PROSECUTORS

These Regulations are issued by the Council of Minis-ters in accordance with Article 5 of the Deftinitionof Powersand Duties of the Executive Organs of the Federal DemocraticRepublic of Ethiopia Proclamation NoA/1995 and Article 7of Attorneys' Proclamation No. 7411993.

PART ONEI', General

1. Short TittleThese Regulations may be cited as the' 'Federalprosecutor Administration Council of MinistersRegulations No. 44/1997"

2. DefinitionIn these Regulations unless the context reqUlresotherwise;I) "Prosecutor" means a Federal prosecutor appoin-

ted to any of the Grades as indicated in Article 5 ofthese Regulations;

2) "Minister" or "Ministry" means the Minister orthe Ministry of Justice of the Federal DemocraticRepublic of Ethiopia, respectively;

3) "Vice Minister" or "Deputy Attorney General"means the vice Minister or Deputy Attorney Generalof the Ministry;

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4) "Government" means the Government of the

Federal Democratic Republic of Ethiopia;5) "Higher commission" and' 'Lower commission"

means comissions established pursuant to Article 88of these Regulations, respectively;

6) "Branch office" means the office of the Ministry

established in National Regional States;7) "Grade or work grade" means grade of prosecutor

employment, assignment or appointment as pres-cribed under Article 5 of these Regulations;

8) "Appointment" means the assignment of a

prosecutorJrom one grade to a higher grade;9) "Salary" means a starting salary and periodic

increment given for a specific work grade inaccordance with the salary scale of the FederalProsecutors,

3. Scope of Application

These Regulations shall be applicable to the followingprosecutors:I) Assistant Attorney General;2) Deputy Assistant Attorney General;3) Higher Prosecutors;4) Prosecutor Grade One;5) Prosecutor Grade Two;6) Prosecutor Grade Three;7) Candidate Prosecutor.

PART TWOSelection, Employment and Appointment of Prosecutors

4. Qualification for Appointment of a prosecutor

1) Any person to be appointed as a Prosecutor shall:(a) be an Ethiopian citizen(b) be loyal to the Constitution of the Federal

Democratic Republic of Ethiopia;(c) be a graduate in law with a degree or diploma

from a recognized university;(d) have distinguished himself by his diligence;

lQyalty, and good moral character; and(e) be 18 years of age or above.

2) Without prejudice to the provisions regarding can-didate prosecutors, any prosecutor to be employed orappointed at any grade shall fulfill the requirementfor the grade, namely, educational qualification andwork experience and, as appropriate, specialtraining.

5. Procedure for employment of Prosecutors

1) The Ministry shall notify in detail and in appropriatemanner vacancies available for the assignment ofprosecutor. The notice of vacancy shall contain ashort description of the vacancies available for theassigment of prosecutor. The fiotice of vacancy shallcontain a short description of the vacancy, requiredqualification, work grade, salary and any otherappropriate information.

2) Candidates applying to be employed as prosecutorsin the Ministry shall fill employment applicationform.

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:(.

3) The Mimistry, based on the application forms, shall

examine the candidates who seem fit and shall select

the one with the best results.

4) The content of the examination shall take into

account the work progress of the Ministry and the

special nature of the vacancy concerned to evaluate

the general knowledge and capability as well as the

gift of the candidate. Where appropriate the ex-

amination may be oral or written .or both or other

method of evaluation may be used.

6. Supporting Documents

A new employee in the Ministry shall submit the

following complete documents:

I) educational qualification and work experience

documents;

2) health celtificate;

3) Police certificate for not involving in criminal

activities;

4/ other necessary documents.

7. Medical Examination

I) A candidate who is selected to be employed in ihe

Ministry as an attorney shall pass medical ex-

amination.

2) The Minstry shall determine the requirements of

medical fitness having regard to the nature of the

work, and may designate medical practitioners or

institution to make such examinations.

8. Basic Principles for Appointment

I) Subject to the general rules provided under Article

4, educational qualification, work experience, outs-

tanding performance, good character and interest

for the new position are basic principles for appoint-

ment.

2) An appointment shall be made only where it is

necessary for the job.

9. Selection and Appointment of Attorneys

I) Assistant Attorney Generals and Deputy Assistant

Attorney Generals shall be appointed by the Minster

upon recommendation of the Vice Minister.

2) Prosecutors below the rank indicated under sub

Article (I) of this Article shall be appointed by the

Minister upon recommendation by the higer com-

mission.

10. Accountability of Prosecutors

I) Prosecutors shall be accountable to the Minister.

2) Without prejudice to the provision of Sub Article

(l) of this Article, a prosecutor at any level shall

also be accountable to his immediate superior.

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11. Oath1) Any peson who is to be appointed as a prosecutor

shall, before assuming office, take the followingoath beofore an appropriate authority:"I solemnlyswear that I shall be loyal to my country and pledgeto abide by the Constitution of the Federal De-mocratic Republic of Ethiopia and other laws, towork for the supremacy of law, to execute existinglaws and those to be enacted in future by theGovernment, to carry out my responsibilities on thebasis of the law, to respect human dignity andsafeguard human right and that I shall discharge myduties honestly, sincerely, diligently and impartiallywithout seeking personal gain and without fear orfavor of any kind."

2) The authority who administered the declaration ofoath shall record it in the personal file of theprosecutor.

12. Nullity of Employment and AppointmentAn employment or appointment of any prosecutor,based on false inforamtion given by him intentionally ornegligently, shall be declared null and void at any time,unless the information provided couldn't have been animpediment to the employment or appointment had itbeen known at the time of such of employment orappointment.

13. Probation1) The probation period for a candidate prosecutor

who graduated from university with a degree ofBachelor of laws or a diploma in law with fouryears relevant experience shall be one year.

2). The probation period for a person who has servedin other institution as a lawyer and selected to beemployed as a prosecutor shall be six months.

14. Pennanent AssignementWhere a prosecutor on probation satisfactorily com-pletes the period of probation as provided under Article130f these Regulations, he shall be assigned permanen-tly in a positon he fits, having regard to his qualificationand experience.

PART THREE

Condition of WorkSection oneAttendance

15. Nonnal Hours of workI) The working days and hours of Government

institutions shall be applicable to working days andhours of prosecutor.

2) Any prosecutor shall report his late arrival, early

departure or other cases of absence to his superior.3) A prosecutor engaged in a different work or place

of work during normal hours of work shall declaresame and obtain permission from his superior.

16. OvertimeI) Any prosecutor is obliged to work overtime when

instructed by his superior.

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2) Overtime work shall be ordered only if the work

cannot be done during normal working hours and

the prosecutor so instructed shall be given due care

and the necessary support to the extent feasible.

Section Two

Lea ve

17. Annual Leave

I) A prosecutor shall have the right to annual leave

with pay.

2) The following annual leave shall be granted to

prosecutors.

(a) twenty (20) working days for a prosecutor

who has served for one year;

(b) twenty (20) working days plus one watking

day for every additional year of service for a

prosecutor who has served more than one

year. However annual leave calculated in such

a manner shall not exceed thirty (30) working

days.

3) In calculating annual leave in accordnace with suh-

Article (2) of this Article, the length of service

rendered by a prosecutor in a different job within

the Ministry or in other government institution Of

public enterprise before transferring to the Ministry

shall be counted.

18. Granting of Annualleave

I) The annual leave year shall be the fiscal year of the

Government.

2) Annual leave shall be taken without interruption at

one time in the fiscal year. However. in special cases

it my be permitted to take annual leave hy ins-

tallement.

3) Annual leave shall be granted in accordance with a

schedule designed with due regard to the interest of

the prosecutor and the Ministry.

19. Postponing Annual Leave

I) If the exigencies of the service unexpectedly prevent

a prosecutor from taking his full annual leave Of part

of it within the leave year, it shall be postponed to the

next fiscal year.

2) Any leave shall be postponed in accordance with suh

Article I of this Article, only for a maximum of two

consecutive leave years.

3) If for reasons other than those stated in suh Article

(1) of this Article annual leave is nol taken fully or

partiall) ;l snail be forfeited.

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20. Sick Leave

1) If a perosecutor at any level, having completed his

probation, is rendered incapable of work owing to

sickness other than those resulting from oc-

cupational injury, he shall be entitled to sick leave.

2) The leave referred to in sub-article(1) ofthis Article

shall in no case be more than six months counted

consecutively or separately in the course of any

twelve months period starting from the first day of

his sickness.

II

3) If a prosecutor at any level, has had eight (8) months

sick leave in the aggregate in a period of four (4)

years, no further sick leave shall be granted.

4) Where any prosecutor absents himself from work on

grounds of sickness he shall notify the Ministry the

day following his absence, unless the Ministry is in a

position to know the sickness or unless it is imprac-

tical to notify.

5) When a prosecutor is absent form his work for more

than three consecutive days due to sickness, he shall

submit a medical certificate. The medical certificate

shall be kept in his personal file confidentially.

6) Sick leave shall be granted in the following manner:

(a) for the first two months with full payment of his

salary ,

(b) for the next two months with 50% payment of

his salary,

(c) for the next two months without pay.

21. Deduction of sick leavefrom annual leave

1) Where the aggregate number of -daysduring which a

prosecutor is absent from office, due to sickness

without a medical certificate, exceeds six (6) days

during the leave year the number of days exceeding

six (6) shall be deducted from his annual leave.2) In case no annual leave is left, the days shall be

deducted from the next year's leave allowance,

failing which the excess shall be considered as leave

without pay.

22. Maternity leave

A pregnant prosecutor shall be granted:I) Paid leave for medical examination in accordance

with a doctor's recommandation.

2) Paid leave before delivery if recommended by a

doctor.3) A pregnant prosecutor shall be granted a period of 30

consecutive days of maternity leave with pay

preceding the presumed date of her confinement and

a period of 60 consecutive days of maternity leave

after confinement.

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4) If the pregnant proscutor does not deliver on the

presumed date and the 30 days of her prenatal leave

in accordance with sub-Article 2 of this Article has

elapsed, the days subsequently taken before the

beginning of the prenatal period shall be counted out

of the regular annual leave within the fiscal year,

23. Mourning Leave

I) In cases of death of wife, husband, father, mother,

brother, sister, son or daughter, a prosecutor shall be

granted five (5) days mourning leave with pay.

2) If a close relative or a close friend dies, a prosecutor

shall be granted upto one day mourning leave with

pay, not exceeding, however, six (6) days during a

leave year.

24. Special Leave

I) A Prosecutor has the right to be granted specialleavc

with pay in the following conditions.

(a) for concluding marriage, five (5) working days;

(b) for all examination days durin~ the year for the

course he has been enrolled;

(c) to carry out legal research approved by the

minister, two (2) months once in every five (5)

years;

(d) when compelled to appear before any court or

investigating authority, the necessary time for

his appearance, on production of the summons.

2) Education leave may be granted to any prosecutor

where the leave is required for pursuing studies

locally or abroad, provided the minister is convinced

that the prosecutor's training contributes to his

rendering a service upon completion of his

education. The duration and condition of the leave

shall be based on the guidelines of the Government.

3) Education leave granted under sub article 2 of this

Article shall not be considered for a two-year salary

increment.

25. Unauthorized absence

I) Where a prosecutgr is absent from duty without

permission, the necessary arrangements for withhol-

ding his salary for the days of his absence shall be

made.

2) If the prosecutor produces sufficient reasons for his

absence, he may get full or partial payment for the

time of absence.

26. Application for leave

All leave shall be requested in writing unless the

prosecutor is encountred with situations preventing him

to do so.

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Section ThreeTransfer

27. Principle

A prosecutor may be transferred from place to place orfrom one job to another by the Ministry or upon therequests of the prosecutor for such transfer.

Troansfer of Prosecutor by the Ministry

I) The Ministry may transfer a prosecutor from oneplace to another or from one job to another whennecessary and for the expeditious execution of thework, taking into account the work load andbiligence of the prosecutor provided that theprosecutor's benefits are not negatively affected.

2) Transfer of prosecutors by the Ministery referredto in sub article 1of this Article shall be carried outon the basis of a study by the higher commissionand , as much as possible, according to plan.

Transfer on Application

1) Application for transfer by a prosecutor shall bemade in writing to the higher commission throughthe Ministry's Adminsitrative and Finance Depart-ment.

2) The higher commission shall examine the ap-plication for transfer and submit its opinion to theminster. The higher commission may seek theopinion of the superior of the prosecutor reques-ting the transfer before giving its opinion to theminister. The decision of the minsiter shall. befinal.

3) Unless authorized by the minsiter on the ground ofhealth problem or for any other convincing reason,a prosecutor shall serve at least for two years in theplace where he has been assigned before applyingfor transfer.

Section FourSalary

30. Salary Scale

Salaries payable to prosecutor assigned or appointed atdifferent grades shall be in accordance with the salaryscale of the Federal prosecutors formulated by theMinistry.

foo~7i f.ootD11 31. Starting Rate1\Jt{} fOl/.oo1.O(Io:Jon, ih'" i\.,.oof.nn-1- fFt. f.l;f A newly assigned prosecutor shall be paid the startingf''''Df1~(IJ' fooFi f.ooaJ11 ,e.h4.i\CPA:: rate of the grade he is assigned to.

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32. Starting Rate For Appointment

I) Where a prosecutor is appointed, he shall receive astarting salary of the grade he has been appointedto if the salary he was receiving before hisappointment is less than the starting salary of thenew grade.

2) Where the salary he was receiving before hisappointment is more than or equal to the startingsalary of the new grade his new salary shall be theone specified at the next higher step.

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c!)r' 33. Transfer to work of equal position

Where a prosecutor is transferred or assigned to an'othuwork of a similar nautre, his salary and position shallremain the same.

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.r"'CIIA::

Temporary Assignment to a Higher Position

I) The salary of a prosecutor assigned, temporarily oras a substitute, to higher position shall remain thesame.

2) A prosecutor may be assigned temporarily or as asubstitute to a higher position for six (6) monthsonly.

35. Demotion

34.

Where a prosecutor is demoted by the higher commis-sion for disciplinary offence or inefficiency, his "!ialarymay, as the case may be, the starting rate or any salarynext to the s~ing rate of position he is demoted to.

36. Preiodic Salary Increments

I) Without prejudice to other provisions of theseRegulations a. prosecutor shall be entitled toperiodic increment of salary referred to in the salaryscale every two years where:(a). his performance and conduct has been satis-

factory ,(b) it does not exceed the maximum salry of his

grade.2) The increment referred to in sub article I of this

Aritcle is the differece in amount between thesalary that the prosecutor has been receiving beforea decision to give increment and the next step.

Calculation of Increment Waiting Period

The two year waiting period for salary increment inaccordance with these Regulations shall commencerunning from the date of appointment of the prosecutoror last increment he was granted.

38, Effects of appointment on Increment waiting Period

Where the salary of a prosecutor as a result of hisappointment to a higher grade is equal to that of the nextstep salary for whcih he would have been eligible had henot been appointed, the waiting period for the nextperiodic increment shall continue to run from the date ofthe last periodic increment in the grade from which hewas appointed.

37

39. Effects of demotion on Increment Waiting Periodes

Where a prosecutor is demoted for reasons of dis-ciplinary breach or inefficiency, the waiting period shtlil

begin to run as of the effective date of such demotion.

40. Execution of SarJary increment

The Ministry shall submit to the Ministry of Finance itsrequest for periodic increment for prosecutors together

with its annual budget.

.,~. ~I;y'(~'?;t...~..t.A 'I:J/.'} :JlL(I, 'I:,,'C ~I;u.&;cHi .,.') :wr:ii! ~'9'"'. Federal Negarit Gazeta - No.8 20u,November,I998-Page 875

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41. Mode of payment andPayment in Advance

I) The salary of prosecutors shall be paid every monthstarting from the 26thto the final day of the month.

2) A prosecutor is not entitled to the payment of salary

in advance. In case of leave however, the salary of aprosecutor shall be paid in advance for the leavemonth.

42. AllowancesAny allowance payable to a prosecutor. shall be deter-mined by special directives.

Section FiveMedical Benefits and Damages

43. Damages in Cfjse of Employment injuries or oc-cupational disease

I) The right of a prosecutor permanently and totally

disabled due to employment injury or occupationaldisease, shall be realised in accordance witht herelevant pension law.

2) Where a prosecutor has suffered permanent and

partial disablement caused by employment injury

or occupation~l disease, but is still fit for wQrk, heshall continue in his work. He shall, however, beentitled to compensation in accordance with therelevant pension law.

44~ Medical Benefits

I) A prosecutor shall have the right durin~ hissickness, to be treated in a hospital as an in-patientor out.,patient and the full medical expenses shall becovered by the Ministry.

2) Where the spouse or the ,children of prosecutor aresiCkthey shall have the right, during their sickness,to be treated in a hospital as an in-patient orout-patient and half of the medical expense shall becovered by the Ministry.

3) The Ministry may select or designate governmentmedical institutions where prosecturors may betreated.

Section Six

Reports Concerning Prosecutors

45. Prosecutors Efficiency Reports

I) Every superior prosecutor shall supervise and

evaluate the performance of prosecutors under his.supervision and submit efficiency report every year

by the end of the months of Tahsas and Sene. The

superior prosecutor who receives the report shall

countersign it.

2) Without prejudice to sub Article ( I) of this Article

the minister may require r~port about any

prosecutor at any time.

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46. Efficiency Report During Probation

I).

The first efficiency report about a prosecutor on

probation referred to in Article 13 of these Regual-

tions'shall be submitted ninety (90) days after his

employment The next r~port shall be made one

month before thec?mpletion of the probation

period..

2) Where the probation period is extended, effi'ciency

report shall be submitted fifteeen days before the

expiry of the extended period of probation.

47. Maintenance of Efficiency Reports

1) All efficiency reports shall be kept in the personal

file of the prosecutor concerned.2) Efficiency reports of a prosecutor submitted at any

,time under these Regulations shall be kept con-

fidentially.

48. Inefficiency Reports

I) Where the efficiency report of a prosecutor is below

averge, the reporting. prosecutor or official, shall

discuss the report with the concerned prosecutor.

The prosecutor about whom the report has been

submitted may gove remarks in writing on' the

report and the remarks shall be filed in the personal

file together with the report concerned.2) Where a prosecutor has objections on the efficiency

report, the reporting official and his superior shall

see the case together. The decision of the superior

shall be final.

49. Adverse Reports

In case where th~ efficiency of a pe~anentl~ employed

prosecutor is extremely low to warrant his dismissal, the

reporting' official shall mark on the report "adverse

report. ',

Section Seven

Complaints

50. Principles

Every prosecutor shall have the right to c(>mplainif he is

aggrieved; However, such complaint may not be lodged

before at least twenty-four (24) hours have elapsed'since

the incident occurred. Complaints shallJ be made in

writing to the immediate superior of the prosecutor who

lodges the complaint.

51. Investigation and Decision on the Complaint

]) The superior shall give appropriate decision or

response within ten (10) working days upon

receiveing tb~ complaint;

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2) If the superior doesllot giveapprqpriatedecision or

response on the complaint within the ','time'limit

referred to in sub-Article 1 of this Article, or if the

complainant disagrees over the decision, he has the.right to submit the complaint to the minister. The

decision of the Minister shall be final.

3) Where necessary, the Minister may order formal

investigation of the complaint.

Section Eight

Training

52. Training Schemes

To accomplish its responsibilities effICiently and

achieve its objectives, the Ministry shall:

1) Prepare orientation programs for new entrants to

familiarize them with the working enivronment, the

structure, policies, the nature of the work and

working procedure of the Ministry.

2) design and execute training programs that enhance

efficiency through training on new,idea and.prac-

tice and' through exchange of experience, thus

increasing their professional knowledge and

horizon as well as design and execute training

programs that develop leadership capabilities of

those with supervisory responsibilities.

53. Training Procedure

J) Orientation programs .for new ,recruits shall be

conducted by the Ministry.

2) Training programs p~pared by .the Ministry Jor

human ~source developmentmaybeconducted in

an institution established by the Ministry, in,other

appropriate institutions, locally' orabmad, orm

collaboration with these institutions, as the case

may be.

54. Obligation of Trainee ProsecutQr

Any prosecutor shall:

1) Participate with full consent in the appropriate

training program designed by the Minis1ry;

2) Obtain the prior permission of Ministry where he

desires to change, cease or extend the fieid of

training for which the Ministry has sent him;

3) Serve the Ministry tor at least twice the period of

his training in the field he has'been trained with the

support of the Ministry.

-

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PART FOURTermination of Service

55. Resignation

1) A prosecutor may resign from service at any time.2) Notification of resignation shall be given in writing

at least one (1) month before the resignation is totake effect.

3) The effective date of the resignation may bepostponed by the Minister for no longer than onemonth if the resignation of the prosecutor isbelieved to negatively affect the work.

4) A prosecutr who resigns from the ministry for

whatever reason has the right to request and receivea certificate indicating conditions of his service.

5) The certificate requested under sub Article 4 of thisArticle shall indicate the following:(a) date of commencement and termination of

service;(b) the reason for resignation;(c) clear indications of the results of efficiency

reports during his tenure of service;(d) the rank and position he has been assigned and

the salary he was receiving during his tenureof service.

56. Retirement

I) Without prejudice to sub Article 5 of this Article,retirement age of a prosecutor shall be determinedin acccordance with Federal Public service Pensionlaw.

2) The right and duties of a prosecutor retiring on or

before retirement age shall be in accordance withFederal Public Service Pension law.

3) The retirement of a prosecutor shall becomeeffec-tive on the last riay of the month in which he attainsretirement age without special procedure.

4) A prosecutor retiring for the reason stated undersub Article 1of this Article shall be informed of theretirement in writing three (3) months prior to thedate of this retirement.

5) A prosecutor may be retained in service beyond theretirement age for a period not exceeding five (5)years with the approval of the appropriate govern-ment organ.

6) A prosecutor may be retained in service beyondretirement age as provided in sub Article 5 of thisArticle only if he is extremely useful for the workand still fulfills the medical and other conditions ofservice and agrees to a retention in service.

57. Retirement Due to Sickness

1) without prejudice to Article 20 of these Regulations,a prosecutor shall be retired if there is no prosepectof early recovery.

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Federal Negarit Gazeta - No.8 20thNovember, I998-Page 879

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2) Where the sick leave taken pursuant to Article 20 of theseRegulations exceeds eight (8) months within four (4)years, it shall be presumed that the prosecutor is nolonger fit for service. In such a case the Minister mayorder that the retirement be effctive on the last day of the8th month.

58. Retirement Due to Cancellation of Position

1) Where the position to which a prosecutor wasassigned is cancelled, he shall be transferred toanother job retaining his previous position.

2) Without prejudice to the rights of the prosecutorunder other relevant laws, where the transfer cannotbe made within three (3) months, he shall be retiredupon being given one (1) month prior notice.

59. Dismissal on Grounds of inefficiency

A prosecutor may, on the basis of the report, bedismissed on grounds of inefficiency on one (1) monthprior notice.

60. Dismissal on Grounds of Conviction

A prosecutor shall be deemed dismissed without noticeif he is sentenced to a term of not less than one yearimprisonment on the basis of a final judgment by a courtof competent jurisdiction. A letter confirming the fact ofhis dismissal shall be duly sent to him.

PARTFIVEObligation of Prosecutors

61. Loyalty

Any prosecutor shall devote his whole energy andability to providing loyal service in the interest and forthe benefit of the government and the public.

62. Personal Conduct of a Prosecutor

1) Any prosecutor shall at all times exhibit goodbehavior and conduct within and outside the officein or~er to win the respect and confidence of thepublic.

2) He shall, at all times, fulfill whatsoever required ofhim to protect the dignity of his profession.

63. Obedience

I) Any prosecutor shall perform his duties to his bestknowledge and ability. He is required to dischargethe usual duties and other related duties of the gradeand the position to which he has been appointed.and other related duties.

2) A prosecutor shall obey the orders of his superiorunless it is clearly contrary to the law. In all casesthe superior is responsible for the legality of hisorders.

64. Prosecutor's Relations with the Public

I) A prosecutor shall always bear in mind that hisactions concern the interest of the public.

2) A prosecutor shall respect h~man rights and humandignity.

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65. SecrecyAny prosecutor:I) may not disclose to any person any information

gained in the course of his official duties orotherwise except to the extent that such disclosureis necessary for the discharge of his lawful duty,unless suc~ information is of minor importance oris a public knowledge,

2) may not disclose in the discharge of his duties orotherwise, information, proceedings, plans orsimilar classified matters, which, ,in accordancewith practice have been declared confidential, toany person except by the order of supremeauthority or unless such other person is legallypennitted to know such matters.

66. Borrowing MoneyI) Persistent borrowing is prohibited.2) A prosecu"toris strictly prohibited from borrowing

or attempting to bOl1fowmoney from a member ofthe public with whom the prosecutor has a contactin discharge of his official duties.

GiftsAny prosecutor may not solicit or take remureration orconsideration in whatever form from any person inrespect of services rendered or expected to be rendered.

68. Conflict of Duty and Private InterestI) Any prosecutor shall forthwith report to his

superior a case in which his interest or his relative'sor friend's interests conflict with his duties andshall request that the case be handled by anotherprosecutor.

2) The superior shall give the necessary decision.69.. Private Correspondence

I) Prosecutors may send or receive private correspon-dences through the Ministery's address. All expen-ses arising there from shall be borne by theprosecutor.

2) The Ministry may not be held responsible for theloss of any private letter, parcel or items sent via itsaddress.

70. Use of Office EquipmentProsecutors may utilize office equipment only to theextent necessary to accomplish their work ap-propriately.

71. Working for other Government Offices or Priv<ltelnstitutionsI) Any prosecutor:

(a) Shall during nonnal working hours, devotehis full energy and attention to his officialduty for which he is paid. However, a-prosecutor shall undertake to work for othergovernmental offices or public enterprisesupon receiving appropriate order.

(b) Shall not undertake any outside activitywhich would in any way impair his service orwhich in any way contlicts with his duties oris inconsistent with his position and profes-sion as a prosecutor.

2) Without prejudice to sub Article ( I) of this Article.any prosecutor shall obtain prior permission of theMinister to undertake any outside activity.

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PARTSIXPersonal Records Of Prosecutors

72. Personal File and Personal Card

1) The Ministry shall keep for any prosecUtor apersonal file and a separate personal card.

2) The personal file established under sub Article (1)of this Article shall consist of original or copies, asthe case may be, of information about theprosecutor related to application for work, the letterof employment, education and special trainingcertificate, certificate of service rendered outsidethe Ministry, letter of appointment or promotion,notifications of increments of salary, applicationsand certificates for leave, sick leave or other leave,efficiency reports, letter of disciplinary measures,letter of separation or dismissal and similar infor-mation.

3) The personal card of a prosecutor shall contain themost important data and information about theprosecutor.

73. Examination of Personal Records

I) Any prosecutor has the right to examine hispersonal file upon request and to make copiesthereof.

2) Persons other than the prosecutors' administrationofficer and the record clerk foJ'prosecutors, eitherfrom within or outside the Ministry, may examinethe personal file of a prosecutor only with writtenpermission of the Minister.

3) Keeping the personal file of a prosecutor'in amanner that prejudices the right of the prosecutorstated in sub Article (I) of this Article or detachinga document from the personal file with the intentionto either cause damage or benefit the prosecutor isprohibited.

4) Medical reports of a prosecutor furnished in accor-dance with these Regulations shall be kept inspecial file.

5) It is prohibited to maintain written information inthe personal file of a prosecutor without hisknowledge.

74.

PAR T SEVENDiscipline

Section OnePrinciple

Objective and Enforcement of Disciplinary Measures

I) The basic objective of a disciplinary measure is tocorrect the prosecutor committing an offense and toeducate him to perform his duties efficiently and todismiss him if the corrective measures fail.

2) A prosecutor who derelicts or fails to perform hisduties, or commits any other breach of discipline orethics shall be liable to the measures under theseRegulations without prejudice to any civil orcriminal liability .

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3) Disciplinary measure may be taken for breaches ofdiscipline or for any other offence irrespective ofany court action or proceedings.

75. Disciplinary Offenses1) The following are serious disciplinary offenses:

(a) Taking or soliciting bribes;(b) Doing favour through intermediaries with

intent to obtain unlawful benefit for himselfor for another; .

(c) Falsification of written documents with intentto obtain benefit for himself or for a thirdparty;

.

(d) Borrowing money from a member of thepublic with whom the prosecutor has acontact in discharge' of his official duties;

(e) Creating a situation which leads to an im-proper decision through negligently or inten-tionally failing to inform or concealingrelevant information or points;

(f) Creating inconvenience to the public by delayof service without good cause;

(g) Consumption of narcotic drugs or otherillegal substances of such a nature;

(h) Found drunk in office or at public place thusharming the reputation of the office and theprofession.

(i) Regular absence from work without goodcause or without obtaining leave;

(j) Initiate quarrel at work place;(k) Committing any act against moral and good

behavior at work place;(1) Damaging office property intentionally or

with gross negligence; or(m) Any other serious offencse of equal level.(n) Rejecting or refusing to execute a clear and

lawful order given orally or in writing by theMinistry or the superior.

2) The following are simple disciplinary offenses:(a) Not showing effort and diligence at work.(b) Obstructing the smooth execution of work by

not cooperating with colleagues; or(c) persistent borrowing;(d) Committing such other related offences of

simple nature. .

Section TwoDeciplinary Offenses, Penalties and Power to Decide

76. Disciplinary Penalties.1) A charge brought against a prosecutor for a breach

of discipline as provided under Article 75 of theseRegulations shall be decided according to thedisciplinary procedures laid down in theseRegulations.

2) Where a peocecutor is found guilty of disciplinaryoffense he has been charged with, the followingpenalties may be imposed according to the gravityof the offense:(a) a written warning(b) a fine not exceeding one (1) month's salary;(c) disallowing of the next increment of pay;(d) one grade down-grading; or(e) dismissal.

3) Discipl~nary penalties enumerated under (a) and (b)in sub-Article (2) of this Article are simple dis-ciplinary penalties while those enumerated under(c) to (e) are serious disciplinary penalties.

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77. Jurisdiction

1) Any breach of discipline shall be decided by acommission having jurisdiction in accordance withthe procedure laid down in these Regulations afterhaving been properly investigated.

2) Serious disciplinary offense shall fall under thejurisdiction of the higher commission.

3) Simple disciplinary offense shall fall under thejurisdiction of the lower commission.

4) Where a disciplinary offense considered to be of aserious nature is found to be a simple offense by thehigher commission, the higher commission maydecide the panalty itself or remand it to the lowercommISSIon.

5 Where a disciplinary offense considered to be of asimple nature, is found to be a serious offense by thelower commission, the case shall be referred to thehigher commission.

78. Suspension From Duty of a Prosecutor Accused ofDisciplinary Offense.

1) Where it is reported according to these Regulations.that a prosector has committed a serious dis-ciplinary offenses, he shall be suspended by awritten order of the Vice-Minister or DeputyAttorney General. The period of suspension shallnot exceed 45 days.

2) A prosecutor suspended from duty in accordancewith subArticle Lofthis Article shal be informed inwriting of the reasons for suspension.

3) The case shall be lodged with the disciplinecommission having jurisdiction within five (5)days of the suspention of the prosecurtor.

4) The rights and duties of the prosecutor remainunaffectedcby the suspension with the exception ofsuch duties and risistent with consditions and aimsof the suspension.

79. Extending period of Suspension.

Where it is impossible to examine and decide the casewithin the time limit indicated under Article 78( 1) ofthese Regulations, the Deputy Attorney General or theVice Minister may upon the request of the appropriatecommission, extend the period of the suspension for atime he may think appropriate. However, the extendedperiod shall not exceed fifteen (15) working days.

80 Withholding of Salary during Suspension.

1) When a prosecutor is suspended from duty his fullsalary shall be withheld for the period of thesuspension. An order for withholding the salary ofthe suspended prosecutor shall be carried out bymaking the nacessary afjustment where the suspen-sion is extended as prescribed in Article 79 of theseRegulations.

2) Where the circumstances of the case justify, thevice Minister or the Deputy Attorney General mayallow the payment of half of the salary of thesuspended prosecutor upon the request of thecommission handling the case.

3) Where the alleged breach of discipline does notentail dismissal, the partially or fully withheldsalary shall be paid to the concerned prosecutorwithout interest, whether or not a lesser penalty hasbeen inposed on him.

"~' ~I;r.'i{'!!t..J!..t..A '1:Jt'1' :JU.lli<~'I'C~; U~C Hi 4>1 !i/f.1{i q.9". Federal Negarit Gazeta - No.8 20u,November, 1998-Page 884

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Section ThreeDisciplinary procedure

8 I .Lodging of chargesWhere a disciplinary offense is committed, the chargeshall be directed to the disciplinary co;;ission havingjurisdiction by the head of the appropriate branch offio.eof the Ministry or by head of the department where theprosecutor is working.

.

82. Investigation of the charge

I) For purposes of investigating disciplinary charges,

every commission shall, in accordance with law.establish facts, collect evidences and apply thenecessary procedure.

2) In order for the commission to arrive at appropriate.

decision propsal, it shall give proper hearing toboth the prosecutor charge and the Ministry whobrought the charge.

83. Charge Sheet

I) Where a prosecutor is charged with a disciplinary

offense, he shall be provided with a charge sheetcontaining all facts which constitute the breach ofdiscipline, the evidence brought to prove the casetogether with summons which indicates the date ,time and place where he presents his defense.

2) Where it is not possible to deliver the charge sheet

or summons to the proseutor or his whereabout isnot known to send same by postal service, thesummons indicating the charge brought against theprosecutors the date, time and place of the hearingshall be affixed on the notice board of the Ministryfor fifteen (15) days.

3) Where the prosecutor fails to appear at the hearing

after receiving the charge or fails to appear withinthirty (30) days of notification on the notice boardas provided in sub-Article 2 of this Article, thecommission shall hear and decide the case in hisabsence.

4) Where the prosecutor shows that his failure to

appear before the commission was due to forcemajeur, he has the right to request the commissionfor re-examination of the case.

84. Decision of the Commission

The commission having jurisdiction over the chargehrought against the prosecutor, after proper ex-amination, shall:(a) dismiss the charge where the charge could not he

established or there was no sufficient evidence tojustify conviction.

(h) Impose a serious or simple disciplinary penalty

taking in to consideration the gravity of the offensecommitted by the prosecutor concerned.

Section FourAppeal and Re-examination

85. Right to Appeal

I) An appeal may be filed against the decision of the

higher Commission to the minister. The decision ofthe minister shall be final.

"K' ~';y"ii'?; t...~..t..t:\ ~:J/.-} :JILI', 'l:'rC ~~ tJP.C Hi <1'1 :mY.:Uif}'9°. Federal Negarit Gazeta - No.8 20thNovember. 1998-Page XRS

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2) An appeal shall be filed by the prosecutor to theoffice of the Minister within thirty (30) days of thereceipt of the decision or its notification on thenotice board. An appeal filed out oftime may not beaccepted.

86. Memorandum of AppealThe memorandum of appeal shall show in detail andunder distinct headings the grounds of objection to thedecision appealed against and shall state clearly thenature of the relief sought.

87. ExpensesThe expenses concerning witnesses, expert or otherevidences brought before the disciplinary hearing shallbe borne by the party who brought them. However, theexpenses shall be be reimbursed to the prosecutor by theministy where he is found not-guilty of the disciplinarycharge.

PART l:JuHT

The Higher Commission and Lower Commission

88. EstabishmentI) Prosecutors' Administration Higher Commission,

herein after referred to as "the Higher Commis-sion" is hereby established by these Regulationswithin the head office of the Ministry.

2) Prosecutors' Administrtion Lower Commissionsare hereby established in the Head office andbranch offices of the Ministry in national regionalstates.

89. Members of the Commission

I) The Higher Commission shall have the followingfive members appointed by the minister:(a) One Assistant Attorney Qeneral Chair

person(b) One Assistant Attorney General Vice

Chairperson(c) Two Deputy Assistant Attorneys General...

m~mbers(d) One senior Prosecutor member' and

secretary.2) Prosecutors appointed as chair person, vice-char

person and members of the Higher Commissionshall have good reputation for their legalknowledge and experience, for their efficiency,diligence, integrity, sense of justice, good conductand for having won the confidence of theircolleagues.

Powers and Responsibility of the Higher Commission

The Higher commission shall have the followingpowers and responsibilities:I ) to recommend to the minister the employment.

transfer and appointment of prosecutors below therank of Deputy Assistant Attorneys General.

2) to study or cause to be studied and make recom-mendations to the minister on matters concerningthe organizational structure, re-classification ofposition, salary scale and payment of allowancesand per diem.

3) to prepare and submit to the minister and follow uptheir implementtion upon approval of guidelines,procedures, criteria and formates as may be neces-sary for the implementation of these Regulations.

4) to make recommendations to the minister of themeasures to be taken on inefficiency reports of aprosecutor submitted in accordance with Article 59of these Regulations.

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Federal Negarit Gazeta - No.8 20mNovember, 1998-Page 886

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5) to decide disciplinary cases in accordance with thepowers conferred on it under these Regulations.

6) to carry out other responsibilities entrusted to it bythese Regulations.

91. Members of the Lower Commission

1) The Lower commission shall have one chair-per-son and two members apointed by the minister.

2) The head ofthe branch office may not be appointedas member of the lower Commission.

3) The lower commission shall appoint a prosecutoras a secretry with no-voiting rights.

92. Powers and Responsibility of the Lower Commission

The Lower commission shall have the following powersand responsibilities:1) to give a final decision on disciplinary cases as

indicated under Article 77(3) of these Regulations.2) to make recommendations to the Higher commis-

sion on the selection, employment and appointmentof prosecutors working for and recruited fromRegions.

3) to make recommendation to the Higher commis-sion on transfer requests of prosecutors working inbranch offices within the branch office locality.

4) to carry out other responsibilities entrusted to it bythe Higher commission and these Regulations.

93. Rules of Procedures of Commissions

The rules of procedures of each commission shall be asfollows:1) There shall be a quorum where two-thirds (213) of

the members are present at the meetings of theCOmmISSIOn.

2) All matters shall be decided by a majority vote ofthe members present.

3) In case of a tie, the chair-person shall have a castingvote.

4) Where decisions are taken by a majority vote the.

dissenting opinion of the minority' shall be recor-ded.

5) Where necessary the commissions may, withoutprejudice to the provisions of this Article, draw uptheir own rules of procedure.

PARTNINEMiscellaneous Provisions

94. Power to issue Directives

The Ministry may issue directives for the implement-tion of these Regulations.1~' 1.10- fOlJ.~'1nT 1.H.

f,tJ 1.111 O~J!..t.A ~;J~T ;J'''1lJ ;t"TIf" hmllJnT .,.,"f.9"r: f~'1 f,1f'1AII 95. Effective Date

h.lti\ nnq tJ.c;cIii .,., Iuf~1i q.9". These Regulations shall come into force on the day oftheir publication in the Federal Negarit Gazeta.

oPAi\ H.'1ce

fh.Tr-*, ~J!..t.l\ce .ltlf"ht.(1.1ce~T1I,,-hm:"l\f, OIJ.~"'TC

Done at Addis Ababa, this 20thday of November 1998.

MELESZENAWI

PRIME MINISTER OF THE FEDERALDEMOCRATIC REPUBLIC OF ETHIOPIA