726 BB ConfigGuide en BR

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EHP3 for SAP ERP6.0

December 2009

English

726: Invoice Verification

SAP AGDietmarr-Ho-Allee !669!90 "all#orf German$

%&il#ing %loc' (onfig&ration G&i#e



SAP Best Practices 726: )n*oice +erification, (onfig&ration G&i#e

Copyright

(o$right 2009 SAP AG. All rights reser*e#.

o art of this &blication ma$ be rero#&ce# or transmitte# in an$ form or for an$ &rose /itho&t the eress

ermission of SAP AG. 1he information containe# herein ma$ be change# /itho&t rior notice.

Some soft/are ro#&cts mar'ete# b$ SAP AG an# its #istrib&tors contain rorietar$ soft/are comonents of othersoft/are *en#ors. icrosoft "in#o/s Ecel 4&tloo' an# Po/erPoint are registere# tra#emar's of icrosoft(ororation.

)% D%2 D%2 5ni*ersal Database S$stem i S$stem i S$stem S$stem S$stem S$stem 7 S$stem 7!0S$stem 79 7!0 79 iSeries Series Series 7Series eSer*er 78+ 784S i84S S8390 4S8390 4S800

AS800 S8390 Parallel Enterrise Ser*er Po/er+ Po/er Architect&re P4"ER6: P4"ER6 P4"ER:P4"ER P4"ER 4enPo/er Po/erP( %atchPies %la#e(enter S$stem Storage GP;S HA(P RE1A)D%2 (onnect RA(; Re#boo's 4S82 Parallel S$sle +S8ESA A)< )ntelligent iner "ebShere etfinit$1i*oli an# )nformi are tra#emar's or registere# tra#emar's of )% (ororation.

=in& is the registere# tra#emar' of =in&s 1or*al#s in the 5.S. an# other co&ntries.

A#obe the A#obe logo Acrobat PostScrit an# Rea#er are either tra#emar's or registere# tra#emar's of A#obeS$stems )ncororate# in the 5nite# States an#8or other co&ntries.

4racle is a registere# tra#emar' of 4racle (ororation.

5)< <84en 4S;8! an# otif are registere# tra#emar's of the 4en Gro&.

(itri )(A Program eighborhoo# eta;rame "in;rame +i#eo;rame an# &lti"in are tra#emar's orregistere# tra#emar's of (itri S$stems )nc.

H1= <= <H1= an# "3( are tra#emar's or registere# tra#emar's of "3( > "orl# "i#e "eb (onsorti&massach&setts )nstit&te of 1echnolog$.?a*a is a registere# tra#emar' of S&n icros$stems )nc. ?a*aScrit is aregistere# tra#emar' of S&n icros$stems )nc. &se# &n#er license for technolog$ in*ente# an# imlemente# b$etscae.

SAP R83 SAP et"ea*er D&et PartnerE#ge %$Design SAP %&siness %$Design an# other SAP ro#&cts an#ser*ices mentione# herein as /ell as their resecti*e logos are tra#emar's or registere# tra#emar's of SAP AG inGerman$ an# other co&ntries.

%&siness 4b@ects an# the %&siness 4b@ects logo %&siness4b@ects (r$stal Reorts (r$stal Decisions "eb)ntelligence <celsi&s an# other %&siness 4b@ects ro#&cts an# ser*ices mentione# herein as /ell as theirresecti*e logos are tra#emar's or registere# tra#emar's of %&siness 4b@ects S.A. in the 5nite# States an# in otherco&ntries. %&siness 4b@ects is an SAP coman$.

All other ro#&ct an# ser*ice names mentione# are the tra#emar's of their resecti*e comanies. Data containe# inthis #oc&ment ser*es informational &roses onl$. ational ro#&ct secifications ma$ *ar$.

1hese materials are s&b@ect to change /itho&t notice. 1hese materials are ro*i#e# b$ SAP AG an# its affiliate#comanies BSAP Gro&BC for informational &roses onl$ /itho&t reresentation or /arrant$ of an$ 'in# an# SAPGro& shall not be liable for errors or omissions /ith resect to the materials. 1he onl$ /arranties for SAP Gro&ro#&cts an# ser*ices are those that are set forth in the eress /arrant$ statements accoman$ing s&ch ro#&ctsan# ser*ices if an$. othing herein sho&l# be constr&e# as constit&ting an a##itional /arrant$.

SAP AG of !6




Icons

Icon Meaning

(a&tion

Eamle

ote

Recommen#ation

S$nta

Eternal Process

%&siness Process Alternati*e8Decision (hoice

Typographic Conventions

Type Style Description

Example text "or#s or characters that aear on the screen. 1hese incl&#e fiel#

names screen titles &shb&ttons as /ell as men& names aths an#otions.

(ross-references to other #oc&mentation.

Example text Emhasi7e# /or#s or hrases in bo#$ tet titles of grahics an# tables.

E<AP=E 1E<1 ames of elements in the s$stem. 1hese incl&#e reort namesrogram names transaction co#es table names an# in#i*i#&al 'e$/or#s of a rogramming lang&age /hen s&rro&n#e# b$ bo#$ tet foreamle SE=E(1 an# )(=5DE.

Example text Screen o&t&t. 1his incl&#es file an# #irector$ names an# their athsmessages so&rce co#e names of *ariables an# arameters as /ell asnames of installation &gra#e an# #atabase tools.

EXAMPLE TEXT e$s on the 'e$boar# for eamle f&nction 'e$s s&ch as F2C or theENTER 'e$.

Example text Eact &ser entr$. 1hese are /or#s or characters that $o& enter in thes$stem eactl$ as the$ aear in the #oc&mentation.

<Example text> +ariable &ser entr$. Pointe# brac'ets in#icate that $o& relace these/or#s an# characters /ith aroriate entries.

Contents

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(&stomi7ing G&i#e, )n*oice +erification............................................................................................... ......

! )ntro#&ction................................................................................................................................................

2 Precon#itions.............................................................................................................................................

2.! )n*oice +erification......................................................................................................................... ....

3 (onfig&ration.............................................................................................................................................

3.! Set 1olerance =imits...........................................................................................................................

3.2 aintain +en#or-Secific 1olerances.................................................................................................

3.3 aintain +en#or aster Recor#s........................................................................................................9

3. aintain essage (on#itions........................................................................................................... !0

3. aintain Doc&ment 1$e for )n*oice Re#&ction ..............................................................................!!

3.6 aintain Doc&ment 1$e for Re*al&ation...................................................................................... ..!2

3.F Assign G= Acco&nt............................................................................................................................ !3

3. 1a Defa&lts in )n*oice +erification.................................................................................................. !

3.9 1a 1reatment in )n*oice Re#&ction.................................................................................................!

3.!0 ail to P&rchasing 4rgani7ation for Price (hanges..................................................................... ..!

3.!! Define 1olerance Gro&s for Emlo$ees........................................................................................!

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Customizing ui!e: Invoice Verification

" Intro!uction1his scenario in*ol*es the follo/ing rocesses,

Invoice Verification

Logistics Invoice Verification is art of Materials Management C. At the en# of the s&l$ chain /hichcomrises &rchasing in*entor$ management an# in*oice *erification in*oice *erification is &se# tochec' the incoming in*oice to ens&re that it is correct /ith regar# to content rice an# &antit$. "henthe in*oice is oste# the in*oice #ata is sa*e# in the s$stem. 1he s$stem &#ates the sa*e# in*oice#oc&ment #ata in aterials anagement an# Acco&nting. Logistics Invoice Verification is closel$ relate#to the associate# SAP comonents Financial Accounting ;)C an# Controlling (4C. )t for/ar#s in*oicea$ment an# anal$sis #ata to these comonents.

2 #recon!itions%efore $o& start installing this b&il#ing bloc' $o& m&st install rere&isite b&il#ing bloc's.

;or more information see the %&il#ing %loc' Prere&isites atri for SAP %est Practices %aselinePac'age .

2$" Invoice Verificationo& nee# to ma'e the follo/ing settings to carr$ o&t =ogistics )n*oice +erification.

• aintain tolerance limits

• aintain *en#or-#een#ent tolerances

• aintain *en#or master recor#s

• aintain message con#itions for o&t&tting messages.

% Configuration

%$" Set Tolerance &imits

'se)n this ste $o& #efine the tolerance limits for each tolerance 'e$ in each coman$ co#e.

"hen an incoming in*oice is rocesse# the s$stem chec's for each item /hether the in*oice #iffers inan$ /a$ from the &rchase or#er or goo#s receit. o& can #efine the t$es of #iscreanc$ &singtolerance 'e$s.

1he follo/ing tolerance 'e$s carr$ o&t their resecti*e tolerance chec's,

(): (mount for item *ithout or!er reference

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)f $o& acti*ate the item amo&nt chec' the s$stem chec's e*er$ line item in an in*oice /ith no or#erreference against the absol&te &er limit #efine#.

(#: (mount for item *ith or!er reference

)f $o& acti*ate the item amo&nt chec' the s$stem chec's secific line items in an in*oice /ith or#erreference against the absol&te &er limit #efine#. "hich in*oice items are chec'e# #een#s on ho/ $o&config&re the item amo&nt chec'.

+D: ,orm small !ifferences automatically

1he s$stem chec's the balance of the in*oice against the absol&te &er limit #efine#. )f the &er limitis not ecee#e# the s$stem a&tomaticall$ creates a osting line calle# Eense 8 )ncome from SmallDifferences ma'ing the balance 7ero an# allo/ing the s$stem to ost the #oc&ment.

+-: #ercentage .#'n Variance /I- 0efore -1

1he s$stem calc&lates the ercentage *ariance bet/een the follo/ing ratios, &antit$ in*oice# in or#errice &antit$ &nits , &antit$ or#ere# in or#er &nits. 1he s$stem comares the *ariance &er an# lo/erercentage tolerance limits.

+: #ercentage .#'n Variance /- 0efore I-1

1he s$stem calc&lates the ercentage *ariance bet/een the follo/ing ratios, &antit$ in*oice# in or#errice &antit$ &nits, &antit$ in*oice# in or#er &nits an# goo#s receit &antit$ in or#er rice &antit$&nits , goo#s receit &antit$ in or#er &nits. 1he s$stem comares the *ariance /ith the &er an# lo/erercentage limits #efine#.

D3: 45cee! amount: uantity variance

)f a goo#s receit has been #efine# for an or#er item an# a goo#s receit has alrea#$ been oste# thes$stem m&ltilies the net or#er rice b$ &antit$ in*oice# I total &antit$ #eli*ere# I total &antit$in*oice#CC.

)f no goo#s receit has been #efine# the s$stem m&ltilies the net b$ &antit$ in*oice# I &antit$or#ere# I total &antit$ in*oice#CC.

1he s$stem comares the o&tcome /ith the absol&te &er an# lo/er limits #efine#.

1his allo/s relati*el$ high &antit$ *ariances for in*oice items for small amo&nts b&t onl$ small &antit$*ariances for in*oice items for larger amo&nts.

o& can also config&re ercentage limits for the &antit$ *ariance chec'. )n this case the s$stemcalc&lates the ercentage *ariance from the eecte# &antit$ irresecti*e of the &rchase or#er ricean# comares this /ith the ercentage limits #efine#.

1he s$stem also carries o&t a for lanne# #eli*er$ costs.

D: 3uantity variance *hen - ty zero

)f a goo#s receit is #efine# for an or#er item b&t none has as $et been oste# the s$stem m&ltilies thenet or#er rice b$ &antit$ in*oice : total &antit$ in*oice# so farC.

1he s$stem then comares the o&tcome /ith the absol&te &er limit #efine#.

)f $o& ha*e not maintaine# tolerance 'e$ D" for $o&r coman$ co#e the s$stem bloc's an in*oices for/hich no goo#s receits has $et been oste#. )f $o& /ant to re*ent this bloc' set the tolerance limits for$o&r coman$ co#e for tolerance 'e$ D" to JDo not chec'J.

8: Var$ from con!ition value

1he s$stem calc&lates the amo&nt b$ /hich each #eli*er$ cost item *aries from the ro#&ct of &antit$in*oice K lanne# #eli*er$ costs 8 lanne# &antit$. )t comares the *ariance /ith the &er an# lo/erlimits #efine# absol&te limits an# ercentage limitsC.

&(: (mount of 0lan9et purchase or!er

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1he s$stem calc&lates the s&m of the *al&e in*oice# so far for the or#er item an# the *al&e of the c&rrentin*oice an# comares it /ith the *al&e limit of the &rchase or#er. )t then comares the #ifference /iththe &er ercentage an# absol&te tolerances #efine#.

&D: +lan9et #. time limit e5cee!e!

1he s$stem #etermines the n&mber of #a$s b$ /hich the in*oice is o&tsi#e the lanne# time inter*al. )fthe osting #ate of the in*oice is before the *ali#it$ erio# the s$stem calc&lates the n&mber of #a$sbet/een the osting #ate an# the start of the *ali#it$ erio#. )f the osting #ate of the in*oice is after the*ali#it$ erio# the s$stem calc&lates the n&mber of #a$s bet/een the osting #ate an# the en# of the*ali#it$ erio#. 1he s$stem comares the n&mber of #a$s /ith the absol&te &er limit #efine#.

##: #rice variance

1he s$stem #etermines b$ ho/ m&ch each in*oice item *aries from the ro#&ct of &antit$ in*oice# <or#er rice. )t then comares the *ariance /ith the &er an# lo/er limits #efine# absol&te limits an#ercentage limitsC.

"hen osting a s&bse&ent #ebit8cre#it the s$stem first chec's if a rice chec' has been #efine# fors&bse&ent #ebit8cre#its. )f so the s$stem calc&lates the #ifference bet/een *al&e of s&bse&ent#ebit8cre#it : *al&e in*oice# so farC 8 &antit$ in*oice# so far K &antit$ to be #ebite#8cre#ite# an# the

ro#&ct of the &antit$ to be #ebite#8cre#ite# K or#er rice an# comares this /ith the &er an# lo/ertolerance limits absol&te limits an# ercentage limitsC.

#S: #rice variance: estimate! price

)f the rice in an or#er item is mar'e# as an estimate# rice for this item the s$stem calc&lates the#ifference bet/een the in*oice *al&e an# the ro#&ct of &antit$ in*oice# K or#er rice an# comares the*ariance /ith the &er an# lo/er tolerance limits #efine# absol&te limits an# ercentage limitsC.

"hen osting a s&bse&ent #ebit8cre#it the s$stem first chec's if a rice chec' has been #efine# fors&bse&ent #ebit8cre#its. )f so the s$stem calc&lates the #ifference bet/een *al&e of s&bse&ent#ebit8cre#it : *al&e in*oice# so farC 8 &antit$ in*oice# so far K &antit$ to be #ebite#8cre#ite# an# thero#&ct of the &antit$ to be #ebite#8cre#ite# K or#er rice an# comares this /ith the &er an# lo/ertolerance limits absol&te limits an# ercentage limitsC.

ST: Date variance /value 5 !ays1

1he s$stem calc&lates for each item the ro#&ct of amo&nt K sche#&le# #eli*er$ #ate I #ate in*oiceentere#C an# comares this ro#&ct /ith the absol&te &er limit #efine#. 1his allo/s relati*el$ highsche#&le *ariances for in*oice items for small amo&nts b&t onl$ small sche#&le *ariances for in*oiceitems for large amo&nts.

V#: Moving average price variance

"hen a stoc' osting line is create# as a res&lt of an in*oice item the s$stem calc&late the ne/ mo*inga*erage rice that res&lts from the osting. )t comares the ercentage of the ne/ mo*ing a*erage riceto the ol# rice &sing the ercentage tolerance limits #efine#.

+ariances are allo/e# /ithin re#efine# tolerance limits. )f a *ariance ecee#s a tolerance limit ho/e*erthe s$stem iss&es a message informing the &ser. )f an &er limit is ecee#e# ecet %D an# +PC thein*oice is bloc'e# for a$ment /hen $o& ost it. o& m&st then release the in*oice in a searate ste. )f

the tolerance limit for %D is breache# the s$stem cannot ost the in*oice.ote that if $o& set all limits for a tolerance 'e$ to JDo not chec'J the s$stem #oes not chec' thattolerance limit. 1herefore an$ *ariance /o&l# be accete#. 1his #oes not ma'e sense artic&larl$ in thecase of the tolerance 'e$ J;orm small #ifferences a&tomaticall$J.

#roce!ure

1his roce#&re is onl$ for e#&cational an# reference &rose. 1he #ata is alrea#$ maintaine# in thestan#ar# c&stomi7ing no a##itional acti*ities are re&ire#.

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!. Access the acti*it$ &sing one of the follo/ing na*igation otions,

Transaction Co!e OMR6

IM Menu IMG Materials Management Logistics Invoice Verification

Invoice Block Set olerance Limits

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' Blo(ueio !e faturas )eterminar limites !etoler*ncia

2. Select the 'e$ $o& re&ire coman$ co#e 8 tolerance 'e$C

3. (hoose )EAILS

. (hoose, +C,eck limit+

. Enter Value, L for the re&ire# tolerance limit see belo/ M

(o(# 1)$ +al. (hec' o

(hec'

+al. (hec' o

(hec'

5erlimit

N

(hec' ochec'

!000 A 000 < 000 < 000 <

!000 AP 000 < 000 < 2000 <

!000 %! 000 < 20000 < 2000 <

!000 %2 266 < 266 < 200 <

!000 %D !0000 < 00 < 000 <

!000 %R 000 < 000 < 2000 <

!000 %" 266 < 000 < 00 <

!000 DO 266 < 000 < 00 <

!000 D" !0000 < 000 < 2000 <

!000 " !023 < !023 < 00 <

!000 PE !0000 < !0000 < !000 <

!000 PP 266 < 266 < !000 <

!000 PS 000 < 000 < 000 <

!000 SE 266 < 266 < 00 <

!000 S1 266 < < 0000 < < 00 <

!000 +P 266 < < 266 < < 000 <

6. (hoose SAVE

%$2 Maintain Ven!orSpecific Tolerances

'se

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)n this ste $o& #efine tolerance gro&s in each coman$ co#e /hich can be assigne# to each *en#or inthe *en#or master recor#.

#roce!ure


Transaction Co!e SPRO

IM Menu IMG Materials Management Logistics Invoice Verification Incoming Invoices Configure Ven!or-Specific olerances

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' Fatura rece.i!a Atri.ui"#o !e n/meros )efinir toler*ncias !epen!entes !o fornece!or

2. Select the 'e$ $o& re&ire coman$ co#e 8 tolerance gro&C

3. (hoose )EAILS or choose 0E1 E0$IES

. Set the +C,eck limit+ in#icator for the re&ire# limits /ith the associate# limit *al&e.

Samle settings,

(utomatic acceptance of positive ; negative !ifferences

"hen $o& ost in*oices /ith #ebit8cre#it #ifferences the s$stem a&tomaticall$ creates a #ifference linefor a ne&tral eense or re*en&e acco&nt base# on small #ifferences that lie /ithin the tolerance area.

Absol&te lo/er limit, 20000 -

Percentage lo/er limit, 00 N

egati*e small #ifference, !000 -

Positi*e small #ifference, 00

Absol&te &er limit, 000Percentage &er limit, 200 N

(utomatic invoice re!uction

)f the #ifference is /ithin this tolerance range the s$stem osts the #ifference to a clearing acco&nt an#generates a cre#it memo in a secon# #oc&ment to clear this.

Absol&te &er limit, 000

Percentage &er limit, 00 N

4nce $o& ha*e maintaine# the tolerance gro& $o& ha*e to assign it to the *en#or see 3.3

Baintain +en#or aster Recor#sBC.

%$% Maintain Ven!or Master -ecor!s

'se

1o carr$ o&t in*oice *erification $o& ha*e to ma'e certain settings in the *en#or master recor#.

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• 1o carr$ o&t a&tomatic goo#s receit settlement set the B(uto4val-Setmt Del$B in#icator in the

*en#or master recor#.

• 1o carr$ o&t re*al&ations set the B-evaluation allo*e!B in#icator in the *en#or master recor#.

• o& ha*e to maintain the tolerance gro& in the *en#or master recor# for the B*en#or-secific

tolerancesB.

#roce!ure


Transaction Co!e XK02

S(# Menu Logistics $etailing Master )ata Ven!or )ata E!itVen!ors Ven!or C,ange Central

Menu S(# Log&stica A!ministra"#o !e merca!orias )a!os mestre )a!os !o fornece!or 2rocessar fornece!or Fornece!or Mo!ificar Central

2. )n Ven!or enter Vendor PCS-V131

3. )n Compan3 co!e enter 1000

. )n 2urc,45rgani6ation enter 1000

. )n Compan3 co!e !ata, select the +2a3ment transaction+ in#icator

6. )n 2urc,asing organi6ation !ata7 select the +2urc,asing !ata+ in#icator

F. (hoose Enter

#ayment transaction:

1o be able to &se the *en#or-secific tolerances for this *en#or maintain the tolerance gro& in the

*en#or master recor#.)n Invoice verification enter Tolerane !ro"p <>

#urchasing !ata

• 1o carr$ o&t a&tomatic in*oice *erification set the B(uto4val-Setmt Del$B in#icator.

• 1o carr$ o&t re*al&ations set the B-evaluation allo*e!B in#icator.

%$< Maintain Message Con!itions

'se

)f a message is to be generate# in an alication the s$stem attemts to fin# a con#ition recor# &sing themessage schema an# the message t$e for the c&rrent alication #ata. )f the s$stem #oes not fin# arecor# no message is sent. )f the s$stem #oes fin# a con#ition recor# it #efines ho/ an# /hen themessage is to be generate# mail rint faC.

#roce!ure



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IM Menu IMG Materials Management Logistics Invoice Verification Message )etermination Maintain Con!itions

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' )etermina"#o !e mensagens Atuali6arcon!i"8es

2. Select the output t3pe RE= for comlaints for eamleC

3. (hoose the re&ire# 'e$ combination. o& can choose bet/een,

. (oman$ co#e8)n*oicing

. (o(#e

6. Enter the in*oicing art$ or coman$ co#e an# confirm $o&r entries b$ choosing Enter . 1heremaining fiel#s are then assigne# #efa&lt *al&es.

F. )n 2artner Function enter P#

. )n Me!ium enter 1 Pr$nt o"tp"t

9. )n )ate9ime enter % Sen# /ith alication o/n transaction

!0. )n Language enter PT

!!. )f $o& ha*e chosen the +2rint output+ me#i&m &se the Communication to config&re the rinto&t.

Eamle,

• 5utput )evice, %P01

• 0um.er of messages7 1

• 2rint imme!iatel37 X

o& ha*e to maintain con#itions for the follo/ing message t$es,

• RAP - e/ +al&e etho#

• ERS - ERS Proce#&re

• RE= - (omlaint

;or these message t$es enter a 'e$ combination of Bcoman$ co#e I in*oicing art$B or @&st Bcoman$co#eB. )f a message is to be generate# in an alication the s$stem attemts to fin# an aroriate entr$&sing the access se&ence. )t first chec's /hether the 'e$ Bcoman$ co#e8in*oicing art$B eists. )f asecial setting s&ch as this #oes eist for a *en#or the s$stem &ses it. )f not the s$stem attemts to fin#the setting for the coman$ co#e.

1o r&n the BSettlementB scenario for the three message t$es $o& sho&l# maintain con#ition recor#s forthe coman$ co#e /ith the transmission me#i&m BPrintB.

%$= Maintain Document Type for Invoice -e!uction

'se

1he E(( S$stem creates #oc&ments in ;inancial Acco&nting /hen incoming in*oices are oste# an#gro&s together these #oc&ments &sing #oc&ment t$es.

)n this ste $o&,

• Define the #oc&ment t$es

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• Assign each #oc&ment t$e to a n&mber range

• Assign #oc&ment t$es to the =ogistics )n*oice +erification transactions

#roce!ure



IM Menu IMG Materials Management Logistics Invoice Verification Incoming Invoice 0um.er Assignment Maintain0um.er Assignments for Accounting )ocuments

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' Fatura rece.i!a Atri.ui"#o !e n/meros

Atuali6ar atri.ui"#o !e n/meros p9!ocumentos cont:.eis

2. (hoose )5C;ME0 <2E an# create ne/ entr$ for Doc&ment t$e RK )n*oice re#&ctionC

3. (hoose )5C;ME0 <2ES I0 I0V5ICE VE$IFICAI50 an# choose 1ransaction MI$5

. Enter RK in the fiel# )ocument t3pe invoice re!uctionQ.

. (reate )ocument t3pe,

)ocument t3pe, RK

0um.er range7 &1

$everse !oc4 t3pe7 RK

6. Acco&nt t$es allo/e#, Assets

+en#or

Article

G8= acco&nt

F. Assign #oc&ment t$e R to transaction )R4

)oc43pe invoice re!uction, RK .

%$6 Maintain Document Type for -evaluation

'se

1he E(( S$stem creates #oc&ments in ;inancial Acco&nting /hen incoming in*oices are oste# an#gro&s together these #oc&ments &sing #oc&ment t$es.

)n this ste $o&,

• Define the #oc&ment t$es

• Assign each #oc&ment t$e to a n&mber range

• Assign #oc&ment t$es to the =ogistics )n*oice +erification transactions

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IM Menu IMG Materials Management Logistics Invoice Verification Incoming Invoice 0um.er Assignment Maintain

0um.er Assignments for Accounting )ocumentsMenu IM IMG A!ministra"#o !e materiais $evis#o !e faturas

%Log&stica' Fatura rece.i!a Atri.ui"#o !e n/meros Atuali6ar atri.ui"#o !e n/meros p9!ocumentos cont:.eis

2. (hoose )5C;ME0 <2E= an# create ne/ entr$ for Doc&ment t$e '( Re*al&ationC

3. (hoose )5C;ME0 <2ES I0 I0V5ICE VE$IFICAI50 an# choose 1ransaction M$0B

. Enter '( in the fiel# >)ocument t3pe?4

. (reate )ocument t3pe,

)ocument t3pe, '(

0um.er range &1

6. Acco&nt t$es allo/e#, Assets

+en#or

Article

G8= acco&nt

F. Assign !ocument t3pe 0B to transaction M$0B

)ocument t3pe7 '(.

%$7 (ssign & (ccount'se

)n this ste $o&,

• Assign the G= acco&nt for re*al&ation



IM Menu IMG Materials Management Valuation an! Account Assignment Account )etermination Account )etermination@it,out @i6ar! Configure Automatic 2ostings

Menu IM IMG A!ministra"#o !e materiais Avalia"#o e classifica"#ocont:.il )etermina"#o !e contas )etermina"#o !e conta semassistente )efinir lan"amentos autom:ticos

2. (hoose Account Assignment

3. Do&ble (lic' Expense9revenue from revaluation

. Enter 00&0 in the fiel# >C,art of Account?4

. Enter valuation area, 0001





6. Enter GL Account )e.it , !!000

F. Enter GL Account Cre!it , !!000

%$> Ta5 Defaults in Invoice Verification

'se

)n this ste $o& #efine for each coman$ co#e /hich ta co#esC the SAP S$stem s&ggests /hen $o&enter incoming in*oices.

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IM Menu IMG Materials Management Logistics Invoice Verification Incoming Invoice Maintain )efault Values for ax Co!es

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas %Log&stica' Fatura rece.i!a Atuali6ar valores propostos para c!igos !eimposto

2. (reate a ne/ entr$ for $o&r (oman$ (o#e %,ere '4

Compan3 Co!e7 1000

Defa&lts #omestic,

ax co!e7 #0

Defa&lt *al&e &nlanne# #eli*er$ costs,

ax co!e7

Duris!iction co!e

%$? Ta5 Treatment in Invoice -e!uction

'se

)n this ste $o& can config&re ho/ taes are to be oste# for in*oice re#&ction.

1he s$stem creates t/o acco&nting #oc&ments for in*oice re#&ction. 1he first #oc&ment original#oc&mentC contains the in*oice #ata sent b$ the *en#or. 1he secon# #oc&ment comlaint #oc&mentCcontains information abo&t the in*oice re#&ction.

• )f the tax re!uction is carrie# o&t in t,e complaint !ocument the taes in the original #oc&ment

correson# to those in the *en#or in*oice. 1he ta amo&nt for the in*oice re#&ction is cre#ite# in

the comlaint #oc&ment.

• )f the tax re!uction is carrie# o&t in t,e original !ocument the taes in the original #oc&ment are

re#&ce# b$ the ta amo&nt for the in*oice re#&ction. )n this case the comlaint #oc&ment #oesnot contain an$ ta ostings. 1his roce#&re is artic&larl$ recommen#e# if $o& ha*e the s$stemcalc&late the taes a&tomaticall$.

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SAP AG Page ! of !6






IM Menu IMG Materials Management Logistics Invoice Verification Incoming Invoice ax reatment in Invoice $e!uction

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' Fatura rece.i!a ratamento !o imposto emcaso !e re!u"#o !a fatura


Compan3 Co!e7 1000

ax for Invoice re!uction7 )Tax red"t$on $n ompla$nt

do"ment*+

%$"@ Mail to #urchasing .rganization for #rice Changes

'se

)n this ste $o& config&re for each coman$ co#e if the s$stem is to a&tomaticall$ inform the b&$er *ia e-mail abo&t rice *ariances.

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IM Menu IMG Materials Management Logistics Invoice Verification

Incoming Invoice )efine Mail to 2urc,asing 1,en 2riceVariances 5ccur

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' Fatura rece.i!a )eterminar mail ao!epartamento !e compras em caso !e !esvio !e pre"o


3. )n Compan3 Co!e= enter 1000

. Set ,end ma$l a"tomat$all+

%$"" Define Tolerance roups for 4mployees

'se

)n this ste $o& secif$ the follo/ing for the assigne# &sers,

• aim&m amo&nt the$ can ost

SAP AG Page ! of !6




• aim&m ercentage cash #isco&nt the$ can ost

4ne tolerance gro& can al$ to se*eral coman$ co#es. o& can secif$ #ifferent &er limits for each coman$co#e.

#roce!ure!. Access the acti*it$ &sing one of the follo/ing na*igation otions,


IM Menu IMG Materials Management Logistics Invoice Verification Aut,ori6ation Management )efine olerance Groups

Menu IM IMG A!ministra"#o !e materiais $evis#o !e faturas%Log&stica' A!ministra"#o !e autori6a"8es )eterminargrupos !e toler*ncia

2. (reate a ne/ entr$ for $o&r Compan3 Co!e

Gro&,

Compan3 co!e 1000

Currenc3 (R%

Amount per !ocument .+...+...+.../00

Amount per open item account item .+...+...+.../00

Cas, !iscount per line item &/000

Amo&nt Percent (ash #iscnt a#@.to

Re*en&e !0000 !00 N !000

Eense !0000 !00 N !000


726 BB ConfigGuide en BR

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