Tdrs Supervision (en)

8/10/2019 Tdrs Supervision (en)

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Di reccin: Va Manta a San Mateo Km 5, a lado del Hotel Barbasquil lo, Edi f ici o Secretara Tcnica del MarTelfono: (593 5) 267 900 www.secretar iamar .gob.ec Correo-e: inf o@secretar iamar .gob.ecManta Ecuador

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TECHNICAL SECRETARIAT OF SEA

PROCESS CODE:

OBJECT OF THE CONTRACT:

TERMS OF REFERENCE FOR CONTRACTING OF

SUPERVISION OF ACQUISITION AND PROCESSING OF 2D

MULTI-CHANNEL SEISMIC REFLECTION DATA

Manta, October 2014


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10.1 FORM OF PAYMENT Error! Marcador no definido.

10.2 REFERENTIAL BUDGET Error! Marcador no definido.

11 PLANNING ERROR! MARCADOR NO DEFINIDO.

11.1 WORK BREAKDOWN STRUCTURE Error! Marcador no definido.

11.2 PERIODIC REPORTS Error! Marcador no definido.

12 BID ASSESMENT ERROR! MARCADOR NO DEFINIDO.

13 CONTRACTING PROCESS AND CONSULTANCY MANAGEMENTERROR! MARCADOR NO

DEFINIDO.

14 ACRONYMS ERROR! MARCADOR NO DEFINIDO.

15 ANNEXES ERROR! MARCADOR NO DEFINIDO.


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TERMS OF REFERENCE FOR CONTRACTING OF SUPERVISION OF

ACQUISITION AND PROCESSING OF 2D MULTI-CHANNEL SEISMIC

REFLECTION DATA

3 SUPERVISION OF ACQUISITION AND PROCESSING DATA ACTIVITIES FOR SETEMAR

3.1 General ObjectiveThe overall objective is to monitor the process of acquisition and seismic processing, and acting as

a representative and support of SETEMAR tasks in field and office; verify and certify the quality of

information acquired in the field and office; and train technical personnel designated by SETEMAR

in managing software packages that enable the processing of collected seismic data.

3.2 Specific Objectives

For this consultancy the following objectives are established:

1. Develop the necessary steps to determine the acoustic transmission signal and applicableright reception to our geological and physical reality by calibrating the theoretical model of

crane system with a practical model of data acquisition needed to ensure the quality of

seismic data minimizing signal degradation due to factors that can be corrected prior to

survey.

2. Monitor the operations of collecting information on cruises Carnegie and Cocos, which daily

reports shall be prepared during the acquisition phase ensuring proper quality control and

quality assurance (QC / QA).

3. Confirm the certification of personnel and equipment required for the proper performance of

the work required by the SETEMAR.

4. Confirm the deliverables in each one of the research and data collection to verify the qualityand accuracy of information.

Figure 4. supervision and execution concept


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ACQUISITION AND PROCESSING

PLANNING

TRANSIT

DATA ACQUISITION

ON-BOARD PROCESSING

PROCESSING

DELIVERY

SUPERVISION

PLANNING

TRANSIT

SUPERVISION OF ACQUISITION

PROCESSING SUPERVISION

PSDM PROCESSINGSUPERVISION

TRAININGDELIVERABLESPREPARATION

MONITOR

Figure 4 illustrates the execution and supervision concept as a simultaneously activity for

acquisition of 2D multichannel seismic data. The scope of supervision is restricted to acquisition

and on-board PSTM processing of acquired data.

4 SERVICE SCOPE OF SUPERVISION OF 2D MULTICHANNEL SEISMIC

A company that has executed 2D multichannel seismic projects with extensive experience in project

execution on the seabed data acquisition is required.

The company must provide with technical personnel in geology and marine geophysics areas. All

these personnel must have certified experience and studies of master degree to perform the

assigned work. In general terms the supervision must meet the provisions of sections 6, 8 and 9 of

the publication CLCS / 11, included in Annex B to the publication for consultation under section 9 inits Scientific Guidelines.

During the acquisition process and seismic processing is necessary the staff training assigned by

the Technical Secretariat of the Sea.

4.1 DEFINITION AND SCOPE

The servicing scope to "MONITOR" in these terms of reference includes the activities listed below:

1. Platform and equipment supervision, sailing from the port of departure to the area of

operation.2. Participation in campaigns for data collecting on the Cocos and Carnegie ridges and

completion of activities at the end of campaigns.

3. Supervision of the activities of data collection employed in the 2D multichannel seismic

service. (Annex A contains the complete TDR of contracting service).

4. Review and validation of the final report and submitted data by the company in charge of

the seismic survey.


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5 WORK METHODOLOGY

The monitoring work is planned as a joint effort between supervision staff and technical personnel

designated by SETEMAR. The purpose of supervision, further controlling the activities that are

executed according to plan and planned methodology, is to ensure that the quality plan is fulfilled

and develop future capabilities in planning and monitoring of multichannel seismic projects by

meeting the following key activities:

1. Ensure the seismic data quality.

2. Verify the type of guns on the practical and conceptual level.

3. Advise and prepare the reports required by the contract administrator for the proper

performance of the acquisition consulting and seismic processing.4. Perform the compliance report of priori and posteriori tests related to obtain geological

speed profile for further interpretation..

5. Prepare the validation of reports and documents supporting for the receipt of deliverables

by the contract manager.

The execution shall be according to the next detail, in which the monitoring responsibilities related

to working deadlines of processing and acquisition data, regarding with Figure 4 consist of the

following tasks:

During planning, vessel preparation and navigation in transit to Base Port, monitor the

planning verifying the industry compliances determine the final stage of survey research to

fulfill the tasks of acquisition and processing data stipulated by Setemar.

During the acquisition cruise, the supervision will assign the qualified personnel who will

perform as representatives of Setemar in the seismic survey, control the daily reports and

data quality. Additionally a basic course plan for staff will be carried out by SETEMAR,

which is assigned to the survey to perform quality control and management, analysis and

data processing.

To ensure the quality of seismic data, monitoring will validate before survey to verify the

theoretical model of the gun system versus the practical acquisition model and determine

the correct transmission acoustic signal and reception system to use tests and submit thereport on compliance with the following tests:

a) DCO/Noise/Range Test

b) RMS Noise Test, Channel-Gain Accuracy Test,

c) Harmonic-Distortion Test, Common-Mode Rejection,

d) Impulse-Response Test, Crosstalk Isolation Test,


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e) Hydrophone Leakage Test.

Validate the velocity model (RMS) low spatial density (coarse velocity model), with which it has

become the (normal move out correction) NMO for a stack (geological cut) in which apreliminary interpretation will be made and will determine the level of processing required, thus

the quality of the data that will enter the processing stage is checked. This model must be

delivered at the end of acquisition phase by the responsible company for the 2D multichannel

seismic. .

At the end of the contract, the supervision is responsible for verifying that deliverables are

required in the TDR and specified in the technical proposal, and is prepared in accordance

with the scientific and technical guidelines in CLCS-11.

6 INFORMATION AVAILABLE OF THE CONTRACTING PARTY

The SETEMAR will make available to the Supervisory all the contractual information of Consultancy

for data collection and processing of 2D multichannel seismic reflection.

7 EXPECTED PRODUCTS OR SERVICES

All products must strictly meet expected as indicated in the organic law of the national procurement

system and its rules and likewise indicated in the CLCS / 11. The CONTRACTOR shall provide the

following documents as a result of this consultation:

1. Initial report of work in that the surveillance will indicate its working methods previously agreed

with SETEMAR during technical meetings.

2. The surveillance managing summarizes the following documents:

a) Geometry report for seismic data acquisition and precision.

b) Daily report of data acquisition.

c) Report of compliance tests to determine the correct acoustic signal.

d) Approval report of the low spatial density speed model.

e) Report of seismic processing and appropriate methods for the procedures of seismic

interpretation and of geological cuts. Weekly report that summarizes the performedactivities.

f) Monthly report that includes a qualitative and quantitative assessment of project progress.

g) Report on compliance with international standards applied to equipment, methods of

acquisition and processing and staff education.

3. Discrepancies and nonconformities registration that are in the execution of the acquisition and

seismic processing and deliverables described in Annex A of TDR and specifications.


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4. Verification reports of compliance with the various stages in the contract, which will be used as

administrators support to issue the respective minutes of handover of all deliverables described in

the consulting acquisition and processing of seismic data.

5. Certification of each of the validations mentioned in the TOR and technical offer for the

acquisition and data processing for SETEMAR.

8 SCHEDULE FOR COMPLETION

The total deadline of the consultancy, to deliver the processed information and Final Report in these

terms of reference shall be one hundred eighty (180) calendar days from the signing of the contract

and delivery of the advance payment. This deadline is divided as follows:

Table 1. Contractual Deadline

Consultancy Services Das Plazo

Oversight of the preparation and transit of the vessel and priori test. 20

Oversight of data collecting and processing at Carnegie and Cocos ridge, 60

Oversight of the termination of the contract and receipt of deliverables.

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TOTAL CONTRACTUAL TERM 95

8.1 EXTENSION OF THE CONTRACT DEADLINE

The Technical Secretariat of the Sea may extend the contract deadline only in the cases given

below, with a prior request from the Contractor in a maximum of two days after the event arises, or

when the facts show such need.

a) Fortuity event or force majeure event, accepted by Setemar, in the terms established in the

article 30, of the Civil Code.

b) When the works or activities are suspended, considered in the schedule, change under

Setemar disposition, and not due to circumstances attributable to the Contractor.

c) Climatic or oceanographic conditions that prevent the normal development of the work.

In case that the extension is accepted, Setemar will define its duration and incorporation of a new

work schedule that will replace the original or previous schedule, which must be subscribed by the

parties, and must have the same contractual value that the one replaced.


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9 TECHNICAL STAFF, EQUIPMENT, RESOURCES

Consistent with staff requirements for data acquisition, the consultant shall provide all personnel

required, with the general and specific experience, according to detail in Table 6. The duties of

these personnel will be held in jointly with the SETEMAR personnel designated to participate andmonitor the performance of the contract acquisition and data processing.

Job title Area Education and experience

Project Manager

Acquisition and

Processing

Professional with Ph.D. in Geosciences with experience in

project management of hydrographic and geophysical

surveys. At least ten (10) years of experience in the area and

not less than five (5) specific projects in that period.

Supervisor ofGeology

Acquisition

Professional with Ph.D. in Geology Oceanography expert in

paleo oceanography, paleo chemistry with experience and

participation in projects of hydrographic and geophysicalsurveys. At least ten (10) years of experience as paleo paleo

or chemical oceanographer and not less than five (5) specific

projects in thatperiod.

Supervisor of

Geophysics:

Seismic, GravityAcquisition

Professional with Ph.D. in geology or geophysics experienced

ten (10) years in studies of gravimetry and not less than five

(5) projects gravimetry in the period.

During the acquisition period at least one of the supervision technicians must be present

permanently.

10 PAYMENT TERMS AND CONDITIONS

The payment term will be according item 13.1. After signing of the contract for the provision of the

services required; an advance payment will be delivered and the difference will be paid according to

item 13.1 and then the deliverable products are received to the entire satisfaction of Setemar, with

the presentation of the approved invoice. For reception of the advance payment, the consultant

shall submit a guarantee for the hundred (100%) percentage of the advance payment to receive.

Upon completion of the service of the offeror, the Contract Administrator shall prepare a final report

and signing of final acceptance delivery Act in accordance to what is stated in Article 124 of theGeneral Regulations of the Organic Law of the National System of Public Procurement.

10.1 FORM OF PAYMENT

The form of payment considered for the acquisition and processing of 2d multichannel seismic

reflection data, according to SETEMARs requirements is the following:


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Table 2. Form of payment for providing research platform

Concept Total contract valuePercentage

Initial report delivery 30 %

Partial payments to be agreed according to the progress ofsupervision service.

60 %

At approval of the Final Report of the consultancy service and deliveryof all expected products.

10%

The price of the awarded bidder will be the price of the contract, unless otherwise agreed by the

bidder and Setemar. The bidder must quote the prices in dollars of United States of America (USD).

The SETEMAR reserves the right to pay in USD regardless of the currency in which it is quoted.

Setemar will not refund any expense or rate not quoted in the proposal of the bidder. This includes

accidental costs and transportation costs of the personnel or equipment.

10.2 REFERENTIAL PAYMENT

The total amount budgeted for this service is ----------- excluding value added tax (VAT) and other

withholdings and taxes established by law.

The activities and schedule breakdown are shown in Annex D.

11 PLANNING

11.1 WORK BREAKDOWN STRUCTURE

Once the contract is subscribed, and in a period of (01) week, the Contractor shall prepare and

submit for approval the Work Breakdown Structure (WBS) and its corresponding Gantt chart of the

works to be carried out. This will be elaborated in a project management software designated by

Setemar.

The WBS is a hierarchical breakdown, based on the results of the works required to generate the

deliverables,where each descending level of the WBS represents an increasing detailed definition

of the works. The work planned is contained in the lowest level of WBS components, called work

packages, which is a level that allows managing the progress of the work.


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The WBS is prepared in the logical sequence of the project in a minimum of three (03) levels. The

decomposition of the entire work into work packages involves the following activities:

1. Identify and analyze the deliverables and the related work.

2. Structure and organize the WBS3. Decompose the upper levels of the WBS into detailed lower levels.

4. Develop and assign identification codes to the WBS components.

5. Verify that the degree of work decomposition is the one necessary and is sufficient.

11.2 PERIODIC REPORTS

The Contractor shall submit a work plan for reports, based on the WBS, that allows keeping control

of the daily, weekly and monthly progress of the works of the contract. The report formats, to be

decided by the Contractor, should provide as minimum the following information:

1. Daily progress based on activities planned.

2. Planned cumulative weekly progress: Cumulative percentage of the planned progress for all

works carried out in the week. Includes the breakdown and values by activity.

3. Actual cumulative weekly progress: Percentage indicating the actual progress accumulated for

all works carried out in the week. Includes comparison of planned and actual progress.

4. Percentage of the cost of the activity: Total cost of the activity/Total cost of the project.

5. Amount of the contract executed: Monetary value by activity, obtained by multiplying the unit

cost by the actual progress.

6. Executed monetary percentage of the activity: Amount of money executed/total cost of the

project.

7. Justification of delays in the fulfillment of the works planned.

12 ASSESSMENT OF THE BID

Tenders submitted in response to this TDR before the deadline will be assessed under the following

criteria:

1. Conditions of the scope of work.

2. Technical specifications of the equipment.

3. Experience in similar works.

4. Job experience of the personnel assigned to the project.5. Timeframe of execution.

6. Cost

Setemar is not obliged to give any reason for the rejection of bids.


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13 CONTRACTING PROCESS AND CONSULTANCY MANAGEMENT

The contract of this project will be processed in accordance to the Organic Law of the Public

Procurement National System and its General Regulations applicable to cases of this monetary

value.

The execution of this service does not involve an employment relationship between the parties.

The Technical Secretariat of the Sea shall appoint a Contract Manager. However, at all stages of

the process, there must be constant communication and coordination with the personnel designated

by Setemar for the provision of information, validation and support in the process.

14 ACRONYMS

AMN : National Maritime Authority: Subsecretara de Puertos y TransporteMartimo y Fluvial

CLCS : Commission on the Limits of the Continental Shelf

CLCS/11 : Publication 11 of the Commission on the Limits of the Continental Shelf

UNCLOS : United Nations Convention on the Law of the Sea

DAOLS : The Division for Ocean Affairs and the Law of the Sea of the UN

EIA : Environmental Impact Assessment

FOS : Foot of the Slope

BOS : Base of the Slope

INOCAR : Oceanographic Institute of Navy (Instituto Oceanogrfico de la Armada)

MAE : Ministry of Environment (Ministerio del Ambiente)

MCS : Multi-channel seismic

MTOP :Ministry of Transport and Public Works (Ministerio de Transporte y ObrasPblicas)

UN : United Nations

EMP : Environmental Management Plan

PSTM : Pre Stack Time Migration

PreSTM : Pre Stack Depth Migration

PSDM : Post Stack Depth Migration

SPTMF :Subsecretariat of Ports and Maritime and Fluvial Transportation(Subsecretara de Puertos y Transporte Martimo y Fluvial)

SETEMAR : Technical Secretariat of the Sea (Secretaria Tcnica del Mar)

STCW : Standards of Training, Certification and Watchkeeping

EEZ : Exclusive Economic Zone


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15 ANNEXES

Annex A. Terms of reference for contracting of the acquisition and processing service of 2D

multichannel seismic reflection data.

Annex B. Publication CLCS / 11. Scientific and Technical Guidelines of the Commission on theLimits of the Continental Shelf, Approved by the committee on 13 May 1999

Annex C. Proposal for 2D reflection MCS survey.

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